Team Assistant – HR & Finance

VALID Digitalagentur GmbH

Team Assistant in HR and Finance at VALID Group GmbH, a communication agency, handling administrative tasks and supporting processes. Collaborate closely with HR and Finance teams in a dynamic environment.

Posted 6/30/2026full-timeBerlin • 🇩🇪 GermanyMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and a structured approach to HR administration and preparatory accounting, with proficiency in managing employee data and supporting onboarding processes. Possesses excellent German language skills and a proactive attitude towards administrative tasks.

Highest-signal resume keywords

HR AdministrationPreparatory AccountingGerman Language SkillsOffice Applications (Excel)Organizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

HR AdministrationPreparatory AccountingDocument ManagementInvoice PreparationEmployee Data Management

Soft Skills

Strong Communication SkillsSelf-InitiativeProactive EngagementAttention to DetailReliability

Tools & Technologies

Office ApplicationsExcel

Industry Keywords

Employee RecordsOnboarding ProcessesOffboarding ProcessesTravel Expense ReportsSick Leave Records

About the role

Key responsibilities & impact

Support in HR administration and preparatory accounting
Maintain employee and master data as well as administrative records
Preparation of incoming invoices and support in document management
Support with travel expense reports and review of credit card statements
Administrative support for onboarding and offboarding processes
Maintain vacation and sick leave records
Point of contact for employees regarding administrative queries
Communication with external partners such as health insurance providers or service providers
Support general administrative and organizational processes in day-to-day agency operations

Requirements

What you’ll need

Commercial background through formal training or practical professional experience
Ideally, initial experience in HR administration and knowledge of preparatory accounting
Very good German language skills, both written and spoken
Structured, careful and reliable way of working
Strong organizational skills and a pragmatic, hands-on approach
Self-initiative and willingness to engage proactively and contribute ideas
Confident use of common Office applications, particularly Excel
Strong communication skills and enjoyment of administrative and organizational tasks

Benefits

Comp & perks

Independent work, individual freedom and varied opportunities to shape your role, combined with constructive, friendly collaboration within the team are very important to us at VALID.
Clear and transparent communication on an equal footing shapes our team culture.
Diverse tasks provide a framework for your professional development.
Fair working hours and a healthy work–life balance.
Flexible working hours and a personal working-time account enable optimal compatibility of everyday life and work.
Part-time models are possible.
Hybrid working with an employee-friendly mix.
Modern, well-equipped work environments provide conditions for focused work as well as for in-person team collaboration.
Opportunity to work remotely on a regular basis.