Project Specialist – Growth & Development

UVA Department of Public Health Sciences

Project Specialist managing multiple high priority projects in the growth and development team at UVA Health. Collaborating with directors and project leads to ensure timely completion and reporting.

Posted 5/12/2026full-timeManassas • Virginia • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Reporting to Directors for Growth and Development in a dyad reporting structure, the primary responsibilities and essential functions the Project Specialist will perform include: This role will support execution on various high priority, high visibility multiple projects that span across the organization and/or division.
Responsible for maintaining an overall project inventory and detailed task lists for the Growth and Development Team.
Assist with the development of work plans and task trackers.
Provides a consolidated view of team deliverables by week/sprint cycle to assist leaders with the simultaneous execution of parallel strategic initiatives.
Produce progress reports or status updates as requested.
Responsible for project management and support which includes the collection, management and distribution of project information.
Coordinates, consolidates and maintains project materials in regard to coordinating meetings, preparing agendas, recording meeting minutes, coordinating of presentation material and developing/coordinating/ managing data reports by project deadlines.
Responsible for follow up of action items to continue to advance on priorities.
Coordinates proper approval of information. Ensures follow-up is completed and communication occurs on next steps.
Drives task management and follow-up to ensure projects are current and accurately reflects the project state as well as deadlines are met.
Responsible for collaborating with project leads/team members to ensure they are updated of any potential issues and risk and provided with that information in a timely manner.
Projects assigned could involve committees, data analysis/reporting, and/or executive type document projects and would require research to obtain knowledge base and understanding on how to meet the expectations of those projects.
Obtains, consolidates and maintains project materials, reports.
Develop detailed project schedules and follow-ups with project team members and/or project leaders to ensure completion of tasks and action items to ensure project stays on schedule.
Identify, communicate and problem solve potential issues with projects and keep stakeholders informed in a timely manner.
Utilizes a variety of reporting tools and methodologies as needed to produce reports (i.e. Excel, Access, Power Point, Other databases as assigned).
Manages multiple complex projects simultaneously.
Comply with project standards/ expectations.
Execute tasks as defined by customer(s) in order to achieve the project goals.

Requirements

What you’ll need

4 Year/Bachelor's Degree required.
3 Years of experience required.
Minimum of five years of administrative or senior administrative experience preferred.
Healthcare experience preferred.
Knowledge and exposure of project management practices.
Excellent communication skills (written verbal) both internally to the project team and to executives.
Good relationship management skills that include good listening and consultative abilities, as well as the ability to establish credible relationships with business partners to drive change.
Ability to use Microsoft Office tools, including Microsoft Word, Excel, Access, PowerPoint, Visio.

Benefits

Comp & perks

Health insurance
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementdata analysistask managementreportingscheduling

Soft Skills

communicationrelationship managementproblem solvingconsultative abilitieslistening