Fair and Events Coordinator

Utah State Alumni Association

Fair & Events Coordinator at Career Design Center leading employer-facing events connecting USU students to career opportunities. Managing event logistics and employer engagement in a hybrid role.

Posted 6/7/2026full-timeLogan • Utah • 🇺🇸 United StatesJuniorMid-Level💰 $45,000 per yearWebsite

About the role

Key responsibilities & impact

Lead the planning and execution of all employer-facing events, including career fairs, networking events, employer information sessions, and industry panels.
Develop and manage event timelines, staffing plans, vendor relationships, and logistics for both in-person and virtual events.
Prepare event budgets, track revenue, and generate post-event reports to inform planning and demonstrate return on investment.
Coordinate the full event communication cycle, including employer invitations, confirmation letters, student promotions, thank-you correspondence, and post-event follow-up.
Manage event registration processes, space allocation, and employer participation using systems such as Handshake.
Oversee staffing plans and provide training and direction for student staff and volunteers supporting events.
Develop and maintain event materials including signage, nametags, table tents, packets, and digital assets in coordination with marketing staff.
Support the Employer Engagement Specialist in cultivating and maintaining relationships with employer partners by serving as a responsive, professional point of contact for event-related inquiries and logistics.
Collaborate with the Employer Engagement Specialist to align event programming with broader employer engagement strategy and institutional partnership goals.
Support employer recruitment activities tied to events, including interview scheduling and on-campus engagement.
Partner with marketing staff and student interns to develop and distribute targeted promotional materials, social media campaigns, and event communications to drive student and employer attendance.
Track event attendance, employer participation, and student engagement metrics to assess event effectiveness and inform future planning.
Collaborate with Career Design Specialists, academic college liaisons, and student organizations to promote events and align programming with student career pathways.

Requirements

What you’ll need

Bachelor’s degree in communications, marketing, event management, higher education, business, or a related field with two years of experience in event planning, employer relations, career services, or a closely related field
Demonstrated ability to manage complex logistics and multiple events simultaneously with strong attention to detail and follow-through.
Excellent written and verbal communication, project management, and organizational skills.
Ability to work collaboratively in a team-oriented environment and adapt to changing priorities in a fast-paced office.

Benefits

Comp & perks

excellent benefits

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event planningbudget managementlogistics managementevent communicationevent registrationstaff trainingevent materials developmentdata trackingproject management

Soft Skills

attention to detailwritten communicationverbal communicationorganizational skillscollaborationadaptabilityteamwork