Administrative Specialist – Recruiting Assistant (Fixed-term)

Unternehmensgruppe Theo Müller

full-time

Posted on: 12/16/2025

Location Type: Office

Location: Leppersdorf • 🇩🇪 Germany

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Mid-LevelSenior

About the role

Using your organizational talent and strong communication skills, you coordinate in-person and virtual interviews as well as room bookings.
You manage incoming correspondence, respond to candidate inquiries, and act as the interface between the recruiting team, the specialist departments, and candidates.
In close collaboration with recruiters, you maintain the applicant tracking system, upload application documents, and enter data in preparation for the hiring process.
You support procurement activities related to recruiting and ensure timely processing of invoices, e.g. for job postings, advertising materials, or external recruiting agencies.
You actively contribute to the organization of job fairs and other recruiting events and assist with hands-on tasks as needed.

You have experience in administrative processing or a comparable administrative role.
Ideally, you have had previous exposure to HR or recruiting-related activities.
You are outgoing and comfortable interacting regularly with applicants and colleagues at various hierarchical levels.
Proactivity and a structured way of working are among your strengths.
You enjoy gathering creative ideas with colleagues for the next candidate event as much as organizing day-to-day operational tasks.
Confident use of common Office applications (especially Outlook and Excel) completes your profile.

Benefits

Comprehensive security: We offer an attractive salary and the stability of a well-established, traditional employer.
Additionally, you benefit from various social benefits at individual locations, such as company pension plans, occupational disability insurance, or capital-forming benefits.
Occupational health management: Depending on the location, a variety of health measures are available, such as corporate sports, bike leasing, corporate fitness programs, and height-adjustable desks.
Professional development: We support your professional and personal development through targeted training opportunities so you can continuously expand your skills and grow with us.
Work–life balance: We offer 30 days of annual leave, flexible working hours, and a combination of on-site and mobile work to enable individual work arrangements.
Comfortable workplace: At many of our locations, company cafeterias offer discounted meals; beverages such as coffee and water and chilled product cupboards are provided free of charge.
Extra benefits: With our Corporate Benefits program, you receive exclusive discounts with various brands. Holiday homes are available for free use — and our Müller hut in the mountains.
Employee referral: We are always looking for new colleagues. Employee referrals are rewarded with up to €1,500 gross.

Tip: use these terms in your resume and cover letter to boost ATS matches.

administrative processingapplicant tracking systemdata entryinvoice processingevent organizationjob postingsadvertising materials

organizational talentstrong communication skillsproactivitystructured workingoutgoing personalityinterpersonal skillscollaborationcreativity