Research Coordinator – Clinical Trials Funding Administration

University of Alberta

Research Coordinator supporting the Director and Associate Dean Research for operational systems in clinical trials funding administration. Responsible for coordinating research services and administration at the University of Alberta.

Posted 5/8/2026full-timeEdmonton • 🇨🇦 CanadaMid-LevelSenior💰 CA$56,626 - CA$76,909 per yearWebsite

About the role

Key responsibilities & impact

Provide comprehensive financial administrative support to the Clinical Trials Office (CTO), ensuring smooth day-to-day operations.
Initiate and process all purchase requisitions, purchase orders (POs), and invoices through SupplyNet, ensuring accuracy and compliance with university policies.
Prepare, process, and track invoices and billings; follow up on accounts payable (A/P) and accounts receivable (A/R) to ensure timely payments and collections.
Initiate vendor payments and provide advice and guidance to faculty and staff on setting up payments and invoices.
Maintain and reconcile operating, research, and endowment accounts on a regular basis, ensuring general ledgers are accurate and up-to-date.
Prepare and post journal entries, ensuring all financial transactions are properly recorded in accordance with university standards.
Review individual transactions and supporting documentation for accuracy, policy compliance, and appropriate authorizations; correct errors and troubleshoot transactional issues, escalating broader or more complex issues to the Staff Service Centre or assigned Financial Partner.

Requirements

What you’ll need

University Degree supplemented by 3-5 years of research administration and coordination experience
Proven experience with the tri-council grant application processes, particularly CIHR, is a strong asset.
Training in QuickBooks accounting software and project management is an asset.
Familiarity with clinical trial processes, research networks, and Learning Management Systems (LMS) is highly desirable.
Excellent computer skills including proficiency in use of database, spreadsheet and word processing software.
Strong skills with U of A applications are preferred (Google, PeopleSoft, Bear Tracks, ARISE, Alfresco, APS appointment process, etc.).

Benefits

Comp & perks

comprehensive benefits package

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

financial administrationaccounts payableaccounts receivablejournal entriespurchase requisitionspurchase ordersinvoice processinggrant application processesQuickBooksproject management

Soft Skills

attention to detailproblem-solvingcommunicationorganizational skillsadvisory skills