Payroll-Tax Specialist

University Hospitals

Payroll-Tax Specialist analyzing payroll taxes and W2 wages for approximately 33,000 employees in a $5 billion organization. Collaborating with ADP for tax filings and compliance.

Posted 6/23/2026full-timeShaker Heights • Ohio • 🇺🇸 United StatesMid-LevelSeniorWebsite

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Hard Skills

payroll processingtax analysisW2 preparationpayroll reconciliationtax reportingpayroll adjustmentstimekeeping systemsvendor interface managementcompliance with tax lawsdata analysis

Soft Skills

business relationship managementproblem-solvingcommunicationattention to detailorganizational skills

Tools & Technologies

ADPKronosOracle HRHR/PR systemspayroll systems

Certifications & Qualifications

High School EquivalentGEDBachelor's Degree in Business AdministrationBachelor's Degree in AccountingBachelor's Degree in Finance

Industry Keywords

payroll taxestax withholdingfederal tax compliancestate tax compliancelocal tax complianceFEINW-2cpayroll variancesquarterly reconciliationyear-end reconciliation

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Provide analysis of all payroll taxes and W2 wages for approximately 33,000 employees
Analyzes every pay run (Bi-Weekly/Semi-Monthly) to determine taxable wage and tax withholding variances
Make corrections as necessary
Maintain a solid business relationship with ADP for the organizations payroll tax filings
Ensure compliance with all federal, state and local tax laws and regulations in the payroll system
Partner with ADP to ensure accurate and timely payroll tax reporting
Resolves and/or notifies Manager of any tax issues during the payroll processes
Prepare per pay, quarter and year end reconciliation spreadsheets to validate payroll totals
Responsible for managing current tax accounts and making updates or closing accounts
Assist employees with questions related to tax issues
Run and reconcile tax reports every payroll

Requirements

What you’ll need

High School Equivalent / GED (Required)
Bachelor's Degree In Business Administration, Accounting or Finance (Preferred)
5+ years Experience administering the complete payroll process which includes generating, analyzing, and reconciling payroll and tax reports, and scheduling and transmitting vendor interfaces (Required)
Experience with multiple FEIN’s, Multiple States and Multiple Localities (Required)
2+ years Working knowledge of Kronos and Oracle HR/payroll systems and interface experience (Preferred)
Extensive experience preparing W2s, W-2cs, and tax analyses (Required)
Demonstrated experience making payroll adjustments to update incorrect taxable wage balances (Required)
Experience with time and attendance timekeeping system(s) (Required)
Kronos experience (Preferred)
Oracle or HR/PR system experience (Required)

Benefits

Comp & perks

Health insurance
Retirement plans
Paid time off
Flexible work arrangements