Personal Assistant

Universal Travel Concierge

Personal Assistant organizing a Miami Founder’s schedules, travel, communications, and personal responsibilities. Supporting operations across UTC, The College Butler, and Table and Chair.

Posted 9/11/2026full-timeMiami • Florida • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational and communication skills, effectively managing the Founder's calendar, appointments, and personal commitments while maintaining confidentiality and discretion. Proficient in coordinating business and personal travel, preparing reports, and tracking administrative tasks to ensure smooth operations.

Highest-signal resume keywords

Calendar ManagementTask TrackingEvent CoordinationConfidential Information HandlingProactive Problem Solving

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Report PreparationSpreadsheet ManagementDocument OrganizationInvoice TrackingItinerary Preparation

Soft Skills

Extremely OrganizedResponsiveDiscreetProactiveComfortable in Fast-Paced Environments

Industry Keywords

Vendor CoordinationClient CommunicationMeeting CoordinationPersonal AppointmentsAdministrative Support

About the role

Key responsibilities & impact

Help the Founder manage day-to-day personal and business responsibilities
Serve as a central point of organization across multiple companies and personal commitments
Manage the Founder's calendar, appointments, meetings, calls, and daily schedule
Maintain daily and weekly priority lists and ensure important tasks are completed
Monitor deadlines and provide reminders and follow-ups
Coordinate flights, hotels, transportation, itineraries, and reservations
Handle personal reservations, appointments, errands, purchases, and deliveries
Assist with business responsibilities across UTC, The College Butler, and Table and Chair
Communicate with employees, vendors, clients, partners, and other contacts on behalf of the Founder when authorized
Follow up with employees and managers regarding outstanding tasks and deadlines
Coordinate interviews, meetings, employee schedules, and company projects with HR and management
Organize documents, receipts, invoices, contracts, and records
Prepare basic reports, spreadsheets, presentations, emails, and internal communications
Track payments, invoices, deposits, and administrative items and bring them to the Founder's attention
Coordinate vendors and service providers for personal and business needs
Assist with events, hospitality arrangements, client experiences, and special projects
Maintain contact lists and important company and personal information
Organize the Founder's email, messages, and correspondence
Identify items requiring immediate attention and escalate them appropriately
Handle confidential information with strict discretion
Support reasonable after-hours or urgent requests when required
Anticipate needs and solve routine issues before they require the Founder's direct involvement

Requirements

What you’ll need

Extremely organized, responsive, discreet, proactive, and comfortable working in a fast-paced environment where priorities can change quickly
Ability to manage the Founder's calendar, appointments, meetings, calls, and daily schedule
Ability to maintain priority lists and track task completion
Ability to coordinate business meetings, personal appointments, dinners, events, travel, and reservations
Ability to prepare detailed itineraries and daily schedules
Ability to handle personal reservations, appointments, errands, purchases, deliveries, and other requests
Ability to communicate with employees, vendors, clients, partners, and other contacts on behalf of the Founder when authorized
Ability to coordinate interviews, meetings, employee schedules, and company projects with HR and management
Ability to organize documents, receipts, invoices, contracts, and records
Ability to prepare basic reports, spreadsheets, presentations, emails, and internal communications
Ability to track payments, invoices, deposits, and administrative items
Ability to coordinate vendors and service providers
Ability to handle confidential personal, financial, employee, client, and company information with strict discretion
Availability for reasonable after-hours or urgent requests when required
Ability to anticipate needs and solve routine issues proactively

Benefits

Comp & perks

Paid Time Off (Vacation, Sick & Public Holidays)
Training & Development
Work From Home