Personal Assistant – International
UK Research and Innovation
full-time
Posted on:
Location Type: Hybrid
Location: Swindon • 🇬🇧 United Kingdom
Visit company websiteSalary
💰 £30,895 per year
Job Level
Mid-LevelSenior
About the role
- Providing comprehensive administrative and PA support to the Deputy/Associate Director team in UKRI International.
- Act as an important interface with internal and external colleagues at all levels.
- Proactive PA support to 2-3 UK-Based Deputy/Associate Directors within the International Shared Capability, including diary and inbox management.
- Arrange travel and accommodation for UK visits, and complicated overseas visit programmes.
- Management of Deputy/Associate Directors inboxes; ensuring emails are prioritized and dealt with.
- Professional approach to communicating effectively with internal and external stakeholders using Microsoft packages, Outlook, Word etc.
- Maintaining confidentiality of the Deputy/Associate Directors and senior colleagues across UKRI.
- Arranging internal and external meetings (including virtual) and providing support for meetings.
- General administrative support for Directors, including processing expenses.
- Working as part of a PA team, providing reciprocal cover as required.
Requirements
- Excellent management skills of complex diaries and email accounts. *(S & I)*
- Excellent time management skills with ability to identify, prioritise and plan. *(I)*
- Proactive and forward looking – ability to identify issues and information required for the Director in advance and to develop systems for managing a heavy workflow. *(S & I)*
- Excellent written and verbal communications skills, with close attention to detail a priority. *(S & I)*
- Good interpersonal and collaborative skills, able to foster productive working relationships with a broad range of internal and external contacts. *(I)*
- Discreet and respectful of confidentiality, able to recognise and deal appropriately with potential sensitive issues. *(S & I)*
- The ability to work flexibly as part of a PA team, demonstrate good teamwork and support for other team members. *(I)*
- Proven administrative skills, with a track record of support to senior level managers. *(S & I)*
Benefits
- An outstanding defined benefit pension scheme.
- 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent).
- Employee discounts and offers on retail and leisure activities.
- Employee assistance programme, providing confidential help and advice.
- Flexible working options.
- Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
diary managementemail managementtravel arrangementaccommodation arrangementmeeting coordinationexpense processingadministrative support
Soft skills
time managementproactive problem solvingwritten communicationverbal communicationinterpersonal skillscollaborative skillsdiscretionteamworkattention to detail