Office Administrator

TYPSA US

Office Administrator I providing administrative support in a fast-paced environment for a consulting firm in Phoenix. Handling purchasing, travel coordination, and general office responsibilities.

Posted 5/23/2026full-timePhoenix • Arizona • 🇺🇸 United StatesJunior💰 $20 - $23 per hourWebsite

About the role

Key responsibilities & impact

Provide administrative support for multiple team members in a fast-paced environment focusing on purchasing, travel coordination, front desk responsibilities, day-to-day facilities items, and TRP coordination.
Front Desk Coordination: Answering, screening, and directing all incoming calls. Greeting visitors and directing them as necessary. Provide basic and accurate information in person and via phone/email. Receive and distribute daily mail/deliveries. Update calendars, schedule meetings, make catering arrangements, and clean up after catering. Perform other clerical duties such as filing, scanning, and photocopying. Make shipping arrangements through UPS, FedEx, US Mail, courier, etc. Organize, track, and restock company equipment and supplies. Properly document and maintain a record of office equipment.
Purchasing: Research and purchase office services and supplies. Organize, inventory, and restock supplies. Assist with budget adherence. Prepare backup for weekly and monthly credit card statements. Request, manage, verify, compare, document, and communicate vendor quotes and purchases.
Travel Coordination: Book corporate travel, send calendar invites, and reconcile credit card statements for travel purchases. Pull reports for unused airline tickets. Check rental vehicles for damage, sign rental agreement paperwork, notify employee(s) of the delivered vehicle, and arrange for delivery and pickup of rental vehicles. Properly document and maintain records of vehicle/driver incidents involving rental vehicles for insurance purposes.
Facility Coordination: Request facility repairs and maintenance for offices. Request, manage, verify, document, and communicate vendor office visits. Properly document and maintain a record of vendor contacts. Prepare workstations and supplies for new and terminating employees.
Trip Reduction Program Coordination: Tracking the Trip Reduction Program (TRP) by preparing the annual TRP plan, conducting annual survey, coordinating award drawings, and compiling required documentation.
Administrative Support: Assist the Office Administrator II with miscellaneous tasks. Perform other general administrative responsibilities as assigned. Perform other duties as assigned.

Requirements

What you’ll need

Minimum Education: High School diploma or equivalent.
Minimum one (1) year of administrative experience.
Ability to manage time with some supervision.
Accept multiple tasks with interruptions by setting and redirecting priorities in a professional manner.
Ability to work with staff at all levels and communicate effectively both verbally and in writing.
Well-organized and detail oriented.
Must be comfortable taking the initiative to handle situations with tact, diplomacy, and respect.
Proficiency in the use of Microsoft Outlook, Word, Excel, Adobe Acrobat, and navigating the internet for research purposes.
Valid Driver's License, with the ability to maintain insurability under the company's insurance carrier

Benefits

Comp & perks

medical
dental
life insurance
short and long-term disability
flexible spending accounts
Paid-time-Off
401(k) plan

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportpurchasingtravel coordinationfacility coordinationvendor managementbudget adherencerecord maintenancereport preparationinventory managementclerical duties

Soft Skills

time managementtask prioritizationeffective communicationorganizationdetail orientationinitiativetactdiplomacyrespectfulnessprofessionalism

Certifications

High School diplomavalid Driver's License