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About the role
Key responsibilities & impact- Expedite Purchase Orders (POs): Monitor open POs, confirm supplier acknowledgment, and keep committed delivery dates aligned to the project schedule.
- Track critical/long-lead items: Maintain a tracker for high-risk materials (e.g., structural steel, MEP equipment, finishes) and escalate risks early.
- Supplier follow-up and coordination: Communicate regularly with vendors on manufacturing status, readiness, dispatch, and expected arrival.
- Logistics and delivery coordination: Arrange/confirm shipping, delivery windows, site access requirements, unloading needs, and delivery documentation.
- Site receiving support: Coordinate with On-Site (project) Owner’s Representative team to ensure proper receiving; resolve discrepancies (shortages, damages, wrong items).
- Documentation control: Maintain complete records (requisitions, quotes, POs, acknowledgments, packing lists, delivery notes, invoices, warranties, certificates).
- Manage changes and substitutions: Support approved material substitutions, PO revisions, and change documentation as needed.
- Issue resolution and claims: Handle late deliveries, partial shipments, damage claims, returns, and credit notes; follow corrective actions with suppliers.
- Compliance and spec adherence: Verify items meet specifications, approved brands, and required quality/HSE documentation.
- Reporting: Provide weekly/daily status reports on open POs, delayed items, and risks to procurement and project teams.
Requirements
What you’ll need- Minimum Education: Bachelor’s degree in business, supply chain management, or logistics.
- Minimum of three (3) years of procurement experience in renewable energy firms.
- Five (5) years of procurement experience in renewable energy firms is preferred.
- Experience in procurement/expediting within construction or industrial projects.
- Strong follow-up, organization, and stakeholder management skills.
- Ability to read and understand POs, delivery terms (Incoterms), lead times, and basic technical specs.
- Proficiency in MS-Excel.
- Strong communication and problem-solving; ability to work under schedule pressure.
Benefits
Comp & perks- TYPSA, Inc. offers competitive salaries and a comprehensive benefits package, including medical, dental, life insurance, short and long-term disability, flexible spending accounts, Paid-time-Off, and a 401(k) plan.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
procurementexpeditingdocumentation controlmaterial substitutionsissue resolutionclaims managementspec adherencereportinglogistics coordinationrisk management
Soft Skills
organizationstakeholder managementcommunicationproblem-solvingfollow-upability to work under pressure