Contract Administrator/Procurement – Document Control
Turner & Townsend
full-time
Posted on:
Location Type: Remote
Location: Houston • Texas • United States
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About the role
- Lead end-to-end implementation of InEight Documents: environment setup, permissions, roles, folders, metadata, and audit controls
- Configure business rules and automated workflows for submittals, RFIs, transmittals, review/approval cycles, revisions, and closeout packages
- Design and maintain document numbering schemes, revision strategies, and naming conventions aligned to company standards and contracts
- Build and optimize templates, checklists, and forms; manage document attributes and custom fields for traceability
- Integrate distribution matrices, review durations/SLAs, and exception handling (overdue, rework, reissue)
- Enable robust searchability and classification through controlled taxonomies, metadata, tags, and controlled vocabularies
- Lead data migration from legacy systems (e.g., network drives, SharePoint, other DMS/EDMS tools) including mapping, cleansing, deduplication, and validation
- Collaborate with stakeholders to configure integrations with ERP, scheduling, cost management, and other tools
- Define and execute UAT and cutover plans; manage go/no-go readiness
- Facilitate requirements workshops with Document Control, Engineering, Construction, and PMO stakeholders
- Develop training (live, LMS, and job aids) and deliver role-based enablement for admins, document controllers, reviewers, and external partners
- Champion adoption: conduct floorwalking, office hours, and post-go-live support with measurable outcomes
- Serve as liaison to InEight and vendor partners for escalations, enhancements, and roadmap alignment
- Build dashboards and reports (cycle times, overdue items, review bottlenecks, RFI/submittal throughput, compliance)
- Monitor KPIs and drive continuous improvement to reduce turnaround times, improve data quality, and enhance user experience
- Document lessons learned, backlog of enhancements, and maintain an iterative release plan
Requirements
- 3–7+ years in Document Control, EDMS/DMS implementation, or construction technology systems delivery
- Hands-on experience implementing or administering InEight Documents
- Strong understanding of document control processes: submittals, RFIs, transmittals, redlines/as-builts, drawing & spec management, correspondence, turnover/closeout
- Proficiency in workflow design, metadata/taxonomy, permissions/security, and change control
- Demonstrated experience with data migration (mapping, cleansing, testing) and UAT leadership
- Excellent facilitation, training, and stakeholder management skills; ability to bridge business and IT
- Advanced skills in Excel / Power BI or equivalent for reporting and data validation
- Strong written documentation skills (SOPs, work instructions, test scripts, training guides)
- Background in Engineering, Construction, EPC/EPCM, Owner/Developer, or PM/CM environments is considered an asset
- Certifications: InEight Admin/Implementation (if available), PMP, CM-BIM, or related is considered an asset
- Exposure to Power Automate, Power Apps, or scripting for light automation is considered an asset
Benefits
- 100% covered health and dental benefits for you and your dependents (including paramedical services)
- Health spending account, to top up expenses not covered in the benefits program
- RRSP option with company matching
- Annual learning and development budget
- Access to a range of online learning tools, and support for career development and growth
- Coverage of one professional membership or license fee per year, if directly related to your role
- Work-life balance with vacation, flex and sick days
- Flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
InEight Documentsdocument control processesworkflow designmetadatadata migrationUAT leadershipExcelPower BIscriptingautomation
Soft Skills
facilitationtrainingstakeholder managementwritten documentationcollaborationcontinuous improvementcommunicationproblem-solvingorganizational skillsleadership
Certifications
InEight AdminInEight ImplementationPMPCM-BIM