Engagement Coordinator – Office Administrator

True Platform

Engagement Coordinator supporting executive talent searches at True in Boston, providing administrative and organizational support. Acting as a liaison for clients and candidates, ensuring a high-quality experience.

Posted 6/11/2026full-timeBoston • Massachusetts • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Owns the search calendar, prioritizes appointments and works directly with partners, clients, and candidates to define the search schedule
Supports Partners scheduling, tracking and management of all BD
Maintains Thrive database of all search-related candidate and client information
Coordinates travel for partners and candidates - both domestic and international
Processes expense reporting for partners and candidates
Serves as point person for employees visiting the office and greets guests upon arrival, typical schedule is 9am to 5pm but remains flexible
Liaison for administrative vendors including security, parking, cleaning, catering, and technology
Organize office events including luncheons, training/information sessions, volunteer events, holiday parties, happy hours and office off-sites which may include oversight and management outside of office hours
Assists with building projects, renovations and/or handling office moves; inventory management
Runs conference room schedule, office hoteling
Tracks and manages office related expenses, food, and office supplies
Manage incoming and outgoing mail/packages for internal and external stakeholders as needed
Ensure new hires receive the local office guide and details in advance of their first day

Requirements

What you’ll need

Minimum of 3 years experience supporting partners/senior level executives in an executive search firm, professional services firm, or similar type of role
Proficient skills using Apple and G-Suite
Flexible- able to adjust at a moment’s notice, adapt and prioritize to changing environments
Organized- process driven, obsessed with the details and accuracy- getting it right the first time
Problem Solver- entrepreneurial thinker, proactively finding solutions to overcome obstacles both simple and sophisticated
Professional- excellent interpersonal skills, orally and in writing; confident and self-aware
Business Acumen- understands the big picture; knowledge and curiosity about operations and strategy, comprehensive understanding of evolving business needs

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account True Platform Website LinkedIn All Job Openings 201 - 500 employees 🏢 Enterprise ☁️ SaaS 🤝 B2B Enterprise
SaaS
B2B True Platform is a company dedicated to creating a global product company by developing enterprise software that focuses on customer-based applications. The mission of True Platform is to build customer-centric platforms that are easy to start, simple to use, and deliver fast time-to-value. These platforms aim to help companies win deals, grow customer loyalty, and improve communication with their clients. True Platform seeks individuals with a strong foundation in Information Technology, Computer Science, or related fields, as well as a product mindset and problem-solving capabilities. The company emphasizes a 'best or nothing' approach to achieve extraordinary outcomes and offers a fast-track career path with training programs, mentorship, and opportunities for innovation. Engagement Coordinator – Office Administrator Job not on LinkedIn 🔥 14 minutes ago 🏢🏡 Boston – Hybrid ⏰ Full Time 🟡 Mid-level 🟠 Senior 🖥️ Administration Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Owns the search calendar, prioritizes appointments and works directly with partners, clients, and candidates to define the search schedule
Supports Partners scheduling, tracking and management of all BD
Maintains Thrive database of all search-related candidate and client information
Coordinates travel for partners and candidates - both domestic and international
Processes expense reporting for partners and candidates
Serves as point person for employees visiting the office and greets guests upon arrival, typical schedule is 9am to 5pm but remains flexible
Liaison for administrative vendors including security, parking, cleaning, catering, and technology
Organize office events including luncheons, training/information sessions, volunteer events, holiday parties, happy hours and office off-sites which may include oversight and management outside of office hours
Assists with building projects, renovations and/or handling office moves; inventory management
Runs conference room schedule, office hoteling
Tracks and manages office related expenses, food, and office supplies
Manage incoming and outgoing mail/packages for internal and external stakeholders as needed
Ensure new hires receive the local office guide and details in advance of their first day 🎯 Requirements
Minimum of 3 years experience supporting partners/senior level executives in an executive search firm, professional services firm, or similar type of role
Proficient skills using Apple and G-Suite
Flexible- able to adjust at a moment’s notice, adapt and prioritize to changing environments
Organized- process driven, obsessed with the details and accuracy- getting it right the first time
Problem Solver- entrepreneurial thinker, proactively finding solutions to overcome obstacles both simple and sophisticated
Professional- excellent interpersonal skills, orally and in writing; confident and self-aware
Business Acumen- understands the big picture; knowledge and curiosity about operations and strategy, comprehensive understanding of evolving business needs Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Commercial Banking Administrator III 🕒 Yesterday Eastern Bank 1001 - 5000 🏦 Banking 💸 Finance 💳 Fintech Website LinkedIn All Job Openings Commercial Banking Administrator III managing complex accounts in commercial banking. Supporting a CRE lending team with due diligence and loan documentation processes. 🏢🏡 Boston – Hybrid 💵 $26 - $42 / hour ⏰ Full Time 🟠 Senior 🔴 Lead 🖥️ Administration Senior Subcontracts Administrator 🕒 3 days ago Revolution Space 11 - 50 🚀 Aerospace 🏢 Enterprise Website LinkedIn All Job Openings Senior Subcontracts Administrator establishing and managing the subcontracting functions at Revolution Space. Overseeing contract compliance and lifecycle management in aerospace and defense. 🏢🏡 Boston – Hybrid 💵 $120k - $180k / year ⏰ Full Time 🟠 Senior 🖥️ Administration Senior Analyst, Fund Administration – Alternative Assets 🕒 May 31 CIBC US 1001 - 5000 Website LinkedIn All Job Openings Sr. Analyst overseeing fund valuations, audit coordination, and investor support at CIBC. Required 5–7 years in Fund Administration with strong Excel skills. 🏢🏡 Boston – Hybrid 💵 $85k - $125k / year ⏰ Full Time 🟠 Senior 🖥️ Administration Contract Administrator 🕒 May 27 Verisk 5001 - 10000 Website LinkedIn All Job Openings Contract Administrator supporting Verisk’s end-to-end contract process across Legal, Sales, and Finance teams. Collaborative role ideal for detail-oriented professionals in a leading risk analytics firm. 🏢🏡 Boston – Hybrid 💵 $90k - $115k / year 💰 $500M Post-IPO Debt on 2023-03 ⏰ Full Time 🟡 Mid-level 🟠 Senior 🖥️ Administration 🦅 H1B Visa Sponsor Research Administrator 🕒 April 28 Northeastern University College of Engineering 501 - 1000 Website LinkedIn All Job Openings Research Administrator at Northeastern University assisting faculty with sponsored program proposals. Collaborating with various University stakeholders and managing proposal processes effectively. 🏢🏡 Boston – Hybrid 💵 $60.3k - $85.2k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 🖥️ Administration View More Administrator Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Soft Skills

flexibilityorganizationproblem solvinginterpersonal skillscommunication skillsattention to detailadaptabilityprofessionalismentrepreneurial thinkingbusiness acumen