Project Coordinator

Trilon Group

Project Coordinator managing day-to-day operations of the AI Innovation & Applied Technology team. Overseeing project pipeline and organizing on-site discoveries for technology evaluation.

Posted 7/30/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $80,000 - $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project coordination and organizational skills, with a focus on managing logistics, documentation, and communication within a fast-paced R&D environment. Possesses a genuine curiosity for emerging technologies and the ability to synthesize product and architectural strategies.

Highest-signal resume keywords

Project CoordinationOrganizational SkillsWritten And Verbal CommunicationFluency With Productivity ToolsBachelor's Degree

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project CoordinationDocument ManagementInformation ManagementMeeting LogisticsAction-Item Tracking

Soft Skills

Exceptional Organizational InstinctsJudgmentCuriosityComfortable In Ambiguity

Tools & Technologies

Microsoft 365Google WorkspaceTeamsSlackJiraAsanaTrello

Industry Keywords

R&DInnovationProduct StrategySolution ArchitectureBusiness ArchitectureEnterprise Architecture

About the role

Key responsibilities & impact

This role is the project management backbone of the AI Innovation & Applied Technology team — running the day-to-day mechanics of a fast-moving R&D function so the VP and the team can stay focused on discovery, architecture, and the next bet. Equal parts pipeline organizer, project orchestrator, and operational glue.
Own the pipeline view- Maintain the master view of everything in flight across the team — discoveries, prototypes, applied research, vendor rationalization, architecture deep-dives — with status, owners, dependencies, and what’s coming next. The single source of truth for ‘what’s the team actually working on.’
Organize the on-site discoveries- When the team takes on a project deep-dive — evaluating a vendor, scoping an applied effort, mapping a new architecture pattern — pull together the working materials, frame the agenda, line up the inputs, and own the artifacts the team produces. Make it easy for the VP and the team to walk into a discovery ready and walk out with documented decisions.
Run the operating cadence- Drive the team’s rhythm of meetings — leadership working sessions, partner reviews, internal stakeholder updates — with crisp agendas, decisions documented, action items chased, and a documentation library that doesn’t go stale. Logistics, calendar, travel, and meeting support for the team are part of the package, but they’re the floor, not the ceiling.
Get fluent in the craft- The team works at the intersection of product strategy, solution architecture, business architecture, and enterprise architecture — and the right person for this seat will spend real time learning how those disciplines come together to shape what the company builds. A genuine on ramp into product, architecture, or innovation leadership for someone hungry to grow there.

Requirements

What you’ll need

3–5 years of project coordination, executive support, or operations experience, ideally inside a technology, R&D, or innovation-focused team
Exceptional organizational instincts — calendar, travel, meeting logistics, document and information management — with the judgment to anticipate what the VP and team need before being asked
Genuine curiosity about emerging technology and AI; eager to learn how product strategy, solution architecture, business architecture, and enterprise architecture come together to shape what gets built
Comfortable in ambiguity and a fast-moving R&D / experimentation environment where priorities shift and the work is rarely fully defined up front
Strong written and verbal communication; able to draft clean meeting notes, action-item trackers, and status updates that executives will actually read
Fluency with everyday productivity tooling (Microsoft 365 / Google Workspace, Teams or Slack) and willingness to learn project tracking tools (Jira, Asana, Trello, or equivalent)
Bachelor’s degree or equivalent practical experience

Benefits

Comp & perks

The base salary range for this role is indicated in the posting. This range reflects the company’s good faith estimate of the compensation for this position at the time of posting. Final compensation will be determined based on factors such as experience, skills, qualifications, internal equity, and geographic location.