Proposal Coordinator

Trilon Group

Proposal Coordinator supporting marketing and business development efforts at HMB Professional Engineers. Leading proposal development, coordination, and submission for engineering projects.

Posted 7/30/2026full-timeFrankfort • Kentucky • 🇺🇸 United StatesMid-LevelSenior💰 $65,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing the full proposal lifecycle, ensuring compliance with client requirements, and collaborating with technical staff to create tailored content. Proficient in developing marketing materials and maintaining proposal documentation for public sector clients.

Highest-signal resume keywords

Proposal Lifecycle ManagementExcellent Written CommunicationMicrosoft 365 ProficiencyRFP/RFQ Response ExperienceOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Proposal DevelopmentEditingFormattingProject Information GatheringDeadline Management

Soft Skills

Verbal CommunicationCollaborationAttention to Detail

Tools & Technologies

Adobe ProgramsCanva

Industry Keywords

A/E/C IndustryPublic Sector Proposal ProcessesState DOT Pre-QualificationsAward Applications

About the role

Key responsibilities & impact

Coordinate and manage the full proposal lifecycle from kickoff to submission
Develop, write, edit, and format proposals and qualifications packages
Ensure compliance with client requirements and deadlines
Collaborate with technical staff to gather project information and tailor content
Maintain and update proposal materials, resumes, and project descriptions
Assist with presentations, marketing materials, and branding efforts
Coordinate and maintain state DOT pre-qualifications and related documentation
Prepare and submit award applications, including ENR, Hot Firms, and Best Places to Work programs

Requirements

What you’ll need

Bachelor’s Degree in Marketing, Communications, English, or a related field
Excellent written, editing, and verbal communication skills
Strong organizational skills and ability to manage multiple deadlines
Proficiency in Microsoft 365
Experience with Adobe programs and/or Canva preferred
Experience responding to RFPs/RFQs, preferably in the A/E/C industry
Familiarity with proposal processes for public sector clients is a plus

Benefits

Comp & perks

Excellent compensation package
Flexible work schedule
Ability to work hybrid work schedule
Competitive holiday and paid-time-off programs
401(k) Plan and Match
Competitive health, vision and dental insurance premiums
Company-furnished life insurance
Short and Long-term Disability
Parental Leave
Variety of voluntary benefit options
Employee Assistant Program (EAP)
Flexible Spending Account
and More