Transilvania HR

Office Manager, German Speaker

Transilvania HR

full-time

Posted on:

Location Type: Hybrid

Location: Cluj-Napoca • 🇷🇴 Romania

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Job Level

JuniorMid-Level

About the role

  • Ensure the office is stocked with necessary supplies and materials; place orders and propose process improvements when needed.
  • Maintain an up-to-date inventory of office equipment (assignments, entries, exits).
  • Handle correspondence (contracts, annexes, equipment, etc.) both physical and digital.
  • Manage shared office mailboxes, calendars, and assist with scheduling internal/external meetings and visits.
  • Prepare and complete employment contracts, annexes, and related documents (in collaboration with HR); ensure all are properly signed, filed, and up to date.
  • Support onboarding activities for new employees.
  • Liaise with the external accounting and HR service providers to send monthly reports and documentation.
  • Issue monthly invoices to clients based on system data; follow up on payments in collaboration with the accounting firm.
  • Archive and organize documents (digital and/or physical).
  • Assist in preparing reports and summaries when required.
  • Provide support for travel arrangements (liaising with travel agencies, preparing travel details).
  • Assist with the organization of team events, internal communications, and occasional delegation logistics.
  • Collaborate with colleagues across the group as needed.

Requirements

  • German language: advanced level (C1-C2) mandatory.
  • English language: good working level (spoken and written).
  • Bachelors degree preferred; studies in economics or business (FSEGA or similar) are an advantage.
  • Minimum 1-2 years of experience in a similar administrative or office role.
  • Good command of Microsoft Office (Word, Excel, PowerPoint).
  • Basic understanding of accounting processes.
Benefits
  • Office & Administrative Support
  • HR & Employee Support
  • Finance & Basic Accounting Processes
  • Internal Coordination & Communication

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
inventory managementcontract preparationdocument archivingreport preparationinvoice processingonboarding supportschedulingaccounting processestravel arrangementsevent organization
Soft skills
communicationcollaborationorganizational skillsprocess improvementattention to detailtime managementproblem-solvingcustomer serviceadaptabilityteamwork