Tower Water

Administrative Assistant

Tower Water

full-time

Posted on:

Location Type: Hybrid

Location: Somerset • New Jersey • United States

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Salary

💰 $19 - $22 per hour

About the role

  • Prepare and review contracts, agreements, amendments and purchase orders.
  • Review and proofread reports and documents before sending to clients.
  • Create, update and maintain client information in several databases.
  • Answer phones, take messages, and transfer calls.
  • Filing, faxing, mailing, etc.
  • Organize and schedule meetings.
  • Produce e-mails, reports, letters, forms and SOPs.
  • Respond to insurance requests from clients.
  • Teamwork is a must - willingness to communicate with the administration team.
  • Some responsibilities may change in accordance with Tower Water business operations.
  • Complete company required trainings.
  • Other tasks based on company needs.

Requirements

  • 2+ years as an administrative or customer service professional
  • QBO experience is a plus
  • Basic Accounts Payable and Accounts Receivable experience is a plus
  • High School Diploma or GED Equivalent
  • Proficient in MS Office (Outlook is a must)
  • Update and maintain several databases
  • Computer-savvy, with fast and accurate typing.
  • Passionate, well-spoken and reliable.
  • Organized and able to multitask; can successfully balance deadlines and projects at any given time.
  • Efficient and productive with strong prioritization skills.
  • Able to take direction and complete tasks independently from multiple supervisors
  • Work speed must be consistent with other personnel after 6–8-week training period
  • Excellent interpersonal skills and exemplifies the Tower Water values
  • Attention to detail and problem-solving skills
Benefits
  • Hourly rate of $19.25-$21.65 based on experience
  • Medical, dental and vision benefits with generous employer contributions
  • 401k with 4% matching.
  • 10 vacation and 5 sick days per year with progressing vacation based on years of service
  • 8 paid holidays
  • Pretax benefits such as FSA or HSA accounts
  • Company paid life insurance and short-term disability coverage
  • Laptop, phone and monitor for home use
  • Quarterly conversations with your manager
  • All staff meetings and fun events
  • Additional benefits through our PEO
  • After training, there will be remote work options with 3 days on site and 2 days remote
  • You will have access to our Employee Assistance Program and our training database
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
contract preparationdocument proofreadingdatabase maintenanceaccounts payableaccounts receivabletypingMS OfficeQBO
Soft Skills
teamworkcommunicationorganizationmultitaskingprioritizationindependenceinterpersonal skillsattention to detailproblem-solvingreliability
Certifications
High School DiplomaGED Equivalent