Executive Assistant

The Village Market ®

Executive Assistant providing strategic support to senior leadership across multiple business entities at Village Brands. Managing executive inboxes, calendars, and communication effectively in a remote setting.

Posted 5/27/2026part-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $25 per hourWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

executive supportcalendar managementemail managementdocument preparationtask coordinationresearch and summarizationconfidential information handlingevent coordinationproject managementAI tools usage

Soft Skills

professional communicationorganizational skillsdiscretionintegrityinterpersonal skillsinitiativeproblem-solvingattention to detailtime managementadaptability

Tools & Technologies

Google WorkspaceMonday.comAsanaCalendlyGmailGoogle CalendarGoogle DriveGoogle Docsvirtual meeting platformsproject management tools

Industry Keywords

executive assistantsenior administrative roleconfidentialityprofessional referencesbackground checkhigh-velocity environmentmulti-entity coordinationvendor communicationstakeholder engagementaction item tracking

About the role

Key responsibilities & impact

Serve as the primary administrative point of contact for senior leadership across multiple business entities
Anticipate leadership needs, act with initiative, and deliver solutions without waiting to be directed
Prepare briefings, agendas, talking points, and follow-up summaries with a high degree of accuracy and professionalism
Manage sensitive and confidential information, communications, and documents with absolute discretion
Represent leadership with professionalism and integrity in every written and verbal interaction
Own and manage multiple executive email inboxes, ensuring responses are timely, accurate, and professionally crafted
Draft, edit, and send correspondence on behalf of leadership to vendors, partners, clients, and stakeholders
Develop and maintain inbox organization systems, escalating urgent matters and ensuring nothing is missed
Manage complex, multi-entity calendars with precision, coordinating meetings, interviews, calls, and appointments
Proactively identify and resolve conflicts, protect leadership time, and optimize daily schedules
Prepare and distribute agendas, briefing materials, and supporting documents in advance of all meetings
Attend meetings as required to capture detailed notes, track action items, and ensure accountability
Coordinate all logistics for virtual and in-person meetings, ensuring leadership enters every meeting fully informed and prepared
Review and evaluate incoming applications, submissions, and inquiries against established criteria on behalf of leadership
Communicate on behalf of leadership with vendors, partners, and service providers with professionalism and clarity
Lead coordination of internal and external events including pop-ups, vendor activations, community events, and organizational gatherings
Use Monday.com and Asana to manage tasks, coordinate cross-functional workflows, and ensure projects stay on track
Conduct research and compile findings into clear, actionable summaries that support leadership decision-making.

Requirements

What you’ll need

Minimum of 3 to 5 years of experience in an Executive Assistant or senior administrative role supporting leaders and executives
Proven ability to manage multiple executive inboxes simultaneously with exceptional accuracy, professionalism, and follow-through
Advanced proficiency in Google Workspace, including Gmail, Google Calendar, Google Drive, and Google Docs
Hands-on experience with project management tools including Monday.com, Asana, and Calendly
Demonstrated experience using AI tools in a professional setting to improve efficiency, communication, and output quality
Exceptional written and verbal communication skills with a consistently professional and polished tone
Superior organizational skills with the ability to manage competing priorities in a remote, high-velocity environment
Unwavering integrity, discretion, and sound judgment when handling confidential and sensitive information
Strong interpersonal skills and the ability to represent leadership with poise in all professional interactions
A minimum of three verifiable professional references is required; candidates without references will not be considered
A background check is required and must be successfully completed prior to the start of employment.

Benefits

Comp & perks

No benefits offered for part-time roles