Medical Equipment Project Coordinator
The Vertex Companies LLC
Medical Equipment Procurement Project Manager
The Vertex Companies LLC
full-time
Posted on:
Location Type: Remote
Location: Remote • Florida, Louisiana, Massachusetts, North Carolina • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- work with Project Managers and Equipment Planners on each project to ensure a smooth and successful transition from planning through procurement and installation
- Oversee the entire Procurement Process on given projects and lead Procurement Kick-Off Meetings
- Gain an understanding of the client’s current purchase process and how to use best practices to assist them to meet project expectations
- Assist in building the Procurement Schedule
- Provide leadership and coordinate activities for all facets of the process from RFP/Quotes to tracking and expediting orders
- Prepare RFP documents
- Analyze RFP’s/Quotes to confirm necessary specifications are met or identify alternate vendors
- Participate in and/or lead final pricing negotiations
- Manage or attend vendor bid presentations or coordination for vendor equipment trials
- Coordinate any changes of purchased versus planned equipment items with project manager, architect, and engineer for medical, electrical and plumbing issues
- Develop purchase requisitions/orders or enter into client database/software as requested in our contract
- Lead weekly procurement calls with the client to update on the status of purchasing
- Provide regular reports to the Owner summarizing current project status with regard to purchases and costs
- Participate in hospital surveys, design, planning, procurement, logistics meetings, and installation efforts as necessary
- Coordinate with the Logistics team for installation needs and assist in the reconciliation of any on-site equipment issues in regard to damage or returns as applicable
- Provide project close-out documents at completion
- Obtain vendor quotes and prepare purchase requisitions to facilitate client purchase orders
Requirements
- Bachelor of Arts, Science, Architecture, Engineering, Biomedical Sciences, or any other applicable degree, combined with experience
- Five years of experience of medical equipment procurement consulting and project management in healthcare, or directly related industry
- Reads architectural floor plans, elevations, and reflected ceiling plans, and understands basic design and construction terminology
- Maintains a current knowledge of medical equipment devices and systems and their applications within healthcare facilities
- Expertise in commonly used concepts, practices, and procedures used in the supply chain and procurement field
- Proficiency with MS Office (especially Excel and Word), data entry programs, and PDF editing software (Bluebeam and/or Adobe)
- ‘Super user’ level experience with a medical equipment planning database(s)
- Highly organized, works independently, task driven, and able to meet multiple deadlines simultaneously
- Strong attention to detail, excellent written and verbal communication, and interpersonal skills
- Ability to type at least 40 WPM and data entry experience
- Holds a valid driver’s license and is able to travel regionally to meet job responsibilities
Benefits
- healthcare (with multiple plan options)
- dental
- Company-paid Life Insurance
- Short Term Disability
- Long-Term Disability
- 401k plan with immediate match and vesting
- Flex Spending Account
- Employee Assistance Program
- generous paid time off plan including 15 days of vacation
- 64 hours of sick time
- 9.5 paid holidays
- “Lifetime of Learning” program offering tuition reimbursement and support for pursuing advanced education
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
medical equipment procurementproject managementRFP preparationvendor negotiationpurchase requisitiondata entrysupply chain managementreading architectural plansprocurement processlogistics coordination
Soft skills
leadershiporganizational skillsattention to detailcommunication skillsinterpersonal skillsindependent worktask-drivenability to meet deadlines
Certifications
Bachelor of ArtsBachelor of ScienceBachelor of ArchitectureBachelor of EngineeringBachelor of Biomedical Sciences
