Editorial Assistant

The National Academies of Sciences, Engineering, and Medicine

Editorial Assistant providing administrative support for peer review processes at the National Academies of Sciences, Engineering, and Medicine. Handling inquiries and overseeing manuscript submissions.

Posted 6/18/2026full-timeRemote • Pennsylvania • 🇺🇸 United StatesJunior💰 $19 - $24 per hourWebsite

About the role

Key responsibilities & impact

Provides administrative support for the processing and peer review of standard manuscript submissions
Handles routine phone and email inquiries from authors and reviewers
Works closely with the journal’s editorial board to facilitate the peer review process for articles submitted to PNAS
Reports to the Assistant Managing Editor or Senior Editorial Coordinator and keeps them informed about problem papers
Oversees all aspects of peer review coordination from submission to transmittal for research articles
Completes quality control checks for incoming research articles
Corresponds with authors, editors, and reviewers about needed items, deadline extensions, pending submissions, and status inquiries
Notifies authors of manuscript decisions
Screens revisions for plagiarism and escalates to editorial ethics manager as needed
Monitors updates to the online submission systems and ensures requisite changes are made to the Information for Authors
Merges or updates reviewer records with current information to maintain an up-to-date database/reviewer pool
Transmits manuscripts to production vendor
Acts as the point of contact for production queries received from the production vendor
Contributes input for enhancements to the submission system
Performs a variety of clerical and administrative tasks such as answering general queries sent to the editorial inbox and answering the telephone
Special projects and additional tasks as assigned

Requirements

What you’ll need

Excellent written communication skills
Highly organized and detail-oriented
Proficiency in Microsoft Office Suite, particularly Excel
Ability to work effectively as a collegial member of a team
Ability to read and comprehend complex material
Ability to solve intellectual problems using established rules, procedures, and precedents
Ability to handle sensitive and confidential information with discretion
High School Diploma, GED, or equivalent knowledge
One year of related experience
Ability to work at a computer for extended periods of time

Benefits

Comp & perks

medical, dental and vision insurance
life insurance
disability coverage
retirement and savings benefits
leave benefits such as paid holidays and paid personal leave
transportation subsidies
education assistance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

manuscript processingpeer review coordinationquality control checksplagiarism screeningdatabase managementadministrative supportclerical tasksproblem-solving

Soft Skills

written communicationorganizational skillsdetail-orientedteam collaborationdiscretioncomprehension of complex material

Certifications

High School DiplomaGED