Administrator, Operations and Finance

The Miracle Project

Administrator providing dedicated administrative and operational support to finance at The Miracle Project. Handling day-to-day execution of financial, operational, and administrative tasks.

Posted 7/20/2026part-timeLos Angeles • California • 🇺🇸 United StatesMid-LevelSenior💰 $22 - $28 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and exceptional attention to detail in managing financial records, compliance documentation, and administrative tasks. Proficient in digital file management and maintaining accurate databases while ensuring confidentiality and adherence to organizational policies.

Highest-signal resume keywords

Attention To DetailOrganizational SkillsGoogle Workspace ProficiencyQuickBooks ExperienceDigital File Management

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryBilling ProcessingInvoice PreparationCompliance TrackingDocument Organization

Soft Skills

ReliabilityDiscretionIndependence

Tools & Technologies

QuickBooksMindbodyZoomNeon One

Certifications & Qualifications

CPRAHIPAA

Industry Keywords

Financial RecordsCompliance DocumentationDocument Retention PoliciesVendor AgreementsHR Records

About the role

Key responsibilities & impact

Process weekly class charges, ensuring billing is completed accurately and on time.
Submit monthly Regional Center billing and prepare Self Determination Program (SDP) invoices for review, maintaining organized records of all submissions.
Enter and maintain data in the organization's payment tracker, keeping records current and accurate.
Flag all outstanding balances and any billing discrepancies or irregularities.
Coordinate with the Program Manager to follow up with families regarding pending payments, expired payment methods, or outstanding invoices to their payors.
Prepare vendor invoices on an as-needed basis for review and signature.
Maintain organized financial files and records in accordance with the organization's document retention policies.
Support in maintaining the Master Compliance Calendar, tracking deadlines, renewal dates, and filings, and send timely reminders to the Director.
Monitor insurance policy expiration dates and alert the Director of Finance & Operations in advance of upcoming deadlines.
Organize and maintain digital filing systems, including folder cleanup, archiving, and consistent naming conventions.
Update organizational databases and records as directed.
Assist with compliance filings, contractor documents, vendor agreements, and certificates of insurance as directed.
Work with the program team to record and cross-check weekly attendance, and assist with monthly audits.
Pick up mail from the office location as needed, scan, and distribute to the appropriate staff member.
Prepare and make bank deposits as directed.
Provide general administrative support as directed, including document routing and follow-up on outstanding items.
Assist with maintaining organized HR records and files in compliance with organizational policies and applicable regulations.
Support tracking of required compliance training completion records (e.g., CPRA, HIPAA, Mandated Reporter) as directed.
Assist with annual compliance acknowledgment distribution and tracking (e.g., Conflict of Interest, Whistleblower Policy) as directed.

Requirements

What you’ll need

Exceptional attention to detail and accuracy; takes pride in precise, thorough work.
Strong organizational skills with the ability to manage multiple tasks, deadlines, and filing systems simultaneously.
Proficiency in Google Workspace (Drive, Docs, Sheets).
Experience with QuickBooks, Mindbody, Zoom, and Neon One, or demonstrated ability to learn new platforms quickly.
Demonstrated experience with digital file management, database entry, and document organization.
Ability to work independently and reliably with minimal supervision in a remote environment.
Discretion and confidentiality when handling sensitive financial, HR, and organizational information.
Comfort working in a behind-the-scenes, process-driven role without client interaction.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account The Miracle Project Website LinkedIn All Job Openings 11 - 50 employees Founded 2010 📚 Education 🤝 Non-profit 🌍 Social Impact Education
Non-profit
Social Impact The Miracle Project is a fully inclusive theater, film, and expressive arts nonprofit that provides evidence-based social skills and performing arts programs for neurodivergent, autistic, disabled, and nondisabled children, teens, and adults. It offers age-specific social skills groups, music, theater, comedy, camps, private lessons, volunteer opportunities, and original productions to build communication, self-esteem, life skills, and a sense of community and belonging. Administrator, Operations and Finance Job not on LinkedIn 🔥 10 minutes ago 🏢🏡 Los Angeles – Hybrid 💵 $22 - $28 / hour ⏱ Part Time 🟡 Mid-level 🟠 Senior 💸 Financial Planning and Analysis (FP&A) Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Process weekly class charges, ensuring billing is completed accurately and on time.
Submit monthly Regional Center billing and prepare Self Determination Program (SDP) invoices for review, maintaining organized records of all submissions.
Enter and maintain data in the organization's payment tracker, keeping records current and accurate.
Flag all outstanding balances and any billing discrepancies or irregularities.
Coordinate with the Program Manager to follow up with families regarding pending payments, expired payment methods, or outstanding invoices to their payors.
Prepare vendor invoices on an as-needed basis for review and signature.
Maintain organized financial files and records in accordance with the organization's document retention policies.
Support in maintaining the Master Compliance Calendar, tracking deadlines, renewal dates, and filings, and send timely reminders to the Director.
Monitor insurance policy expiration dates and alert the Director of Finance & Operations in advance of upcoming deadlines.
Organize and maintain digital filing systems, including folder cleanup, archiving, and consistent naming conventions.
Update organizational databases and records as directed.
Assist with compliance filings, contractor documents, vendor agreements, and certificates of insurance as directed.
Work with the program team to record and cross-check weekly attendance, and assist with monthly audits.
Pick up mail from the office location as needed, scan, and distribute to the appropriate staff member.
Prepare and make bank deposits as directed.
Provide general administrative support as directed, including document routing and follow-up on outstanding items.
Assist with maintaining organized HR records and files in compliance with organizational policies and applicable regulations.
Support tracking of required compliance training completion records (e.g., CPRA, HIPAA, Mandated Reporter) as directed.
Assist with annual compliance acknowledgment distribution and tracking (e.g., Conflict of Interest, Whistleblower Policy) as directed. 🎯 Requirements
Exceptional attention to detail and accuracy; takes pride in precise, thorough work.
Strong organizational skills with the ability to manage multiple tasks, deadlines, and filing systems simultaneously.
Proficiency in Google Workspace (Drive, Docs, Sheets).
Experience with QuickBooks, Mindbody, Zoom, and Neon One, or demonstrated ability to learn new platforms quickly.
Demonstrated experience with digital file management, database entry, and document organization.
Ability to work independently and reliably with minimal supervision in a remote environment.
Discretion and confidentiality when handling sensitive financial, HR, and organizational information.
Comfort working in a behind-the-scenes, process-driven role without client interaction. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Operations Finance Coordinator – Part Time 🕒 April 29 Magnopus 51 - 200 🥽 AR/VR 🎮 Gaming Website LinkedIn All Job Openings Operations Finance Coordinator assisting in day-to-day studio operations and PSA tool management at Magnopus. Requires attention to detail, communication, and organizational skills. 🏢🏡 Los Angeles – Hybrid 💵 $19 - $25 / hour 💰 $50M Series A on 2020-12 ⏱ Part Time 🟢 Junior 🟡 Mid-level 💸 Financial Planning and Analysis (FP&A) 🦅 H1B Visa Sponsor View More Financial Planning and Analysis (FP&A) Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs