Executive Coordinator

The Aspen Institute

Executive Coordinator supporting the Center for Leadership with administrative tasks and external communication. Managing daily activities and collaborating with internal and external partners for impactful leadership.

Posted 7/18/2026full-timeWashington, DC • District of Columbia, Washington • 🇺🇸 United StatesJunior💰 $52,000 - $58,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including calendar management, correspondence handling, and CRM record maintenance. Proficient in Microsoft Suite and adept at managing multiple tasks while maintaining confidentiality and discretion.

Highest-signal resume keywords

Calendar ManagementCRM Record MaintenanceMicrosoft Suite ProficiencyStrong Verbal CommunicationCustomer Service Orientation

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementCorrespondence ManagementData EntryExpense TrackingNote TakingSocial Media ManagementEvent CoordinationBriefing Material PreparationWeb Property UpdatesTask Prioritization

Soft Skills

Interpersonal SkillsStrong Work EthicAutonomous Work AbilityTeam CollaborationDiplomatic Communication

Certifications & Qualifications

Bachelor's Degree in BusinessBachelor's Degree in Communication

Industry Keywords

Administrative SupportConfidentialityCustomer ServiceTravel CoordinationMeeting Scheduling

About the role

Key responsibilities & impact

Provides high-level administrative support, including managing calendars, scheduling meetings, and coordinating travel for senior staff;
Manages correspondence including sorting and drafting emails, memos, and meeting/event materials;
Prepares daily briefing materials and tracks follow-up items;
Triages internal and external requests, ensuring timely, organized follow-up on key priorities;
Maintains confidentiality and demonstrates discretion in handling sensitive materials and conversations;
Keeps track of monthly expenses and receipts;
Takes notes during internal and external meetings and convenings as needed;
Supports team with administrative tasks as needed;
Maintains CRM records and ensures timely data entry for events and contacts;
Update web properties, including team updates, new blog posts, press releases, and reports;
Manage and schedule social media platforms based on the Centers content calendar and in collaboration with internal comms teams

Requirements

What you’ll need

Minimum 1 year of professional experience
Bachelor's degree in business, communication or related field
Ability and desire to rapidly learn a wide variety of new subject matter
Ability to successfully manage many tasks simultaneously, master workflow details, and self-prioritize
Ability to work autonomously and with a small team
Strong work ethic with the ability to sometimes work long hours when necessary to complete tasks
Strong verbal, writing, and editing skills
Strong professional and diplomatic interpersonal skills
Strong customer service orientation
Excellent computer skills, particularly Microsoft Suite
Willingness and ability to travel, as much as 10% certain times of the year.

Benefits

Comp & perks

health, dental, vision, and prescription benefits
retirement benefits
paid leave