Finance and Operations Manager

The Aspen Institute

Finance and Operations Manager at Aspen Institute overseeing financial systems and budget management for the Center for Leadership. Collaborating with various stakeholders to ensure compliance and operational excellence.

Posted 6/27/2026full-timeWashington • District of Columbia, Washington • 🇺🇸 United StatesMid-LevelSenior💰 $90,000 - $100,000 per yearWebsite

About the role

Key responsibilities & impact

Oversee the financial systems for the Center for Leadership
Monitor and track program and project expenses and revenues
Update budget reports
Prepare quarterly salary allocations in collaboration with Sr. Finance Manager
Monitor and track program general ledger and conduct monthly budget reconciliation in collaboration with Sr. Finance Manager
Review invoices from vendors and contractors and prepare requests for payment, ensuring that payments are made in a timely manner
Oversee reimbursement processes for project-related events
Manage the programs gifts and agreements processes in collaboration with the Office of Institutional Advancement
Monitor the schedule of reporting deadlines and coordinate with Center colleagues to ensure financial reports are prepared, approved, and submitted on time
Manage sub-granting processes by soliciting and monitoring reports from grantees, updating reporting, and generally overseeing grant management
Work with program staff to prepare project budgets for proposals
Oversee and maintain financial records on the programs funders, grantees, and contractors in collaboration with the Aspen Institute accounting department
Work with Center staff to respond to funder requests for financial information
Oversee other systems and platforms to ensure the operational excellence of the Center
Coordinate consulting contracts and agreements, facilitating due diligence reviews, and act as a liaison with Aspen Institute legal department as needed
Coordinate hiring and onboarding processes, and act as a liaison with the People and Culture team as needed
Ensure that Center for Leadership financial information is accurate across all Aspen Institute Central Services platforms
Ensure compliance with all Aspen Institute policies and procedures

Requirements

What you’ll need

Bachelor's degree (B.S.) in accounting or related degree
Minimum 5 years of experience in Accounting, Finance, and Budgeting
Knowledge of accounting in a nonprofit organization
Advanced Microsoft Excel skills
Strong budgeting and forecasting background
Experience using financial reporting tools such as Adaptive, Planful, NetSuite or in-house budgeting tools
Experience in working with, analyzing, and interpreting data, and communicating results to non-finance personnel

Benefits

Comp & perks

Health, dental, vision, and prescription benefits
Retirement benefits
Paid leave

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

accountingfinancebudgetingfinancial reportingdata analysisforecastingbudget reconciliationinvoice reviewgrant managementfinancial record maintenance

Soft Skills

communicationcollaborationorganizational skillsattention to detailtimelinessliaison skillsproblem-solvingproject managementleadershipadaptability

Certifications

Bachelor's degree in accountingBachelor's degree in financerelated degree