Program & Operations Coordinator

The Aspen Institute

Program & Operations Coordinator supporting the Business & Society Program at the Aspen Institute. Managing data, logistics, and communications to enable efficient operations in New York City.

Posted 6/6/2026full-timeNew York City • New York • 🇺🇸 United StatesJunior💰 $55,000 - $62,000 per yearWebsite

About the role

Key responsibilities & impact

Serve as a go-to resource for colleagues navigating Airtable and provide technical assistance.
Build and update Airtable pages and maintain data quality and integrity.
Process invoices, reimbursements, and vendor payments.
Own end-to-end logistics for all BSP NYC dinners and produce event materials.
Assist in supporting logistics for the Economic Mobility and First Movers Fellowship recruitment processes.
Manage BSP's shared inboxes and respond to inquiries.
Support the Senior Program Manager in identifying team process improvements.
Draft and schedule posts for BSP's LinkedIn presence and maintain communication infrastructure.

Requirements

What you’ll need

Bachelor's degree and 1-3 years of relevant experience.
Genuine curiosity about how organizations work and enthusiasm for operational and systems work.
Strong organizational skills and instinct for follow-through.
Experience in event logistics and materials production.
Excellent writing and editing skills.
Strong time management skills and ability to handle multiple tasks.
Comfort with digital tools and eagerness to learn new systems quickly.
Knowledge of Microsoft Office required; familiarity with Airtable, Cvent, and Salesforce is a plus.
Flexible, adaptable, and good-humored in the face of shifting priorities.

Benefits

Comp & perks

Health insurance
Dental insurance
Vision insurance
Prescription benefits
Retirement benefits
Paid leave

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data qualityevent logisticsinvoice processingvendor paymentswritingeditingtime management

Soft Skills

organizational skillsfollow-throughcuriosityenthusiasmflexibilityadaptabilitygood humor

Certifications

Bachelor's degree