The African Climate Foundation

Executive Assistant – Country Platforms Hub

The African Climate Foundation

full-time

Posted on:

Location Type: Hybrid

Location: Cape Town • 🇿🇦 South Africa

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Job Level

Mid-LevelSenior

About the role

  • Manage and optimise the Director of the Hub’s diary, ensuring priorities and deadlines are effectively managed
  • Act as the primary point of contact for the Hub, screening calls, correspondence, and requests
  • Coordinate complex travel arrangements, logistics, and briefing packs
  • Prepare agendas, take detailed minutes, and track follow-up actions for all relevant meetings
  • Ensure the Director and Senior Advisors are fully briefed and prepared ahead of internal and external meetings
  • Coordinate organisational calendars, internal planning sessions, and meetings
  • Support logistics and planning for Hub-led workshops, convenings, and high-level engagements
  • Provide support to the Steering Committee i.e. scheduling their meetings and taking action notes
  • Attend all key meetings and take minutes and follow up on any outstanding action items
  • Draft organisational updates, partnership reports, and other written communications for senior leadership and the Board as required
  • Support drafting of memos, decision notes, op-ed pieces, and strategic communication materials
  • Engage confidently with high-level partners in particular the Strategic Partners, government counterparts, donors, and external collaborators on behalf of the Director and Senior Advisors
  • Maintain a structured system for documenting and managing executive-level networks
  • Support Steering Committee engagements, including coordinating briefing materials, agendas, and minute-taking for governance-level meetings
  • Draft, edit, and/or proofread high-quality emails, memos, letters, and internal communications on behalf of the Director, and where applicable, the Senior Advisors
  • Prepare visually polished PowerPoint presentations and briefing documents
  • Collaborate with the Communications team to support executive messaging, social media inputs, and press statements when needed
  • Support the Hub in managing cross-cutting projects and special initiatives aligned with the Hub’s strategic objectives
  • Coordinate with internal and external stakeholders to ensure projects progress smoothly and deadlines are met
  • Track deliverables, milestones, and follow-up actions across multiple workstreams
  • Provide administrative and analytical support for programme implementation as required

Requirements

  • Relevant degree (i.e. Business Administration, Office Management or Project Management)
  • Minimum 5 years’ relevant experience in senior-level executive support and/or strategic coordination roles
  • Skilled at managing complex schedules / calendars
  • Efficiently coordinate and manage travel arrangements, including flights, accommodation, visas, and itineraries etc.
  • Passionate about social impact and community development
  • Experience working with governments or multilateral partners is beneficial
  • Outstanding organisational and time-management skills with exceptional attention to detail
  • Excellent written and verbal communication
  • Strong interpersonal skills and able to engage professionally and confidently with Senior-level Stakeholders, Partners, Board Members, Donors, and Executive Leadership team
  • Highly proactive, adaptable, and capable of anticipating needs in a fast-paced environment
  • Tech‑savvy - advanced proficiency in Microsoft Office Suite (especially PowerPoint), MS Teams, SharePoint, and Adobe tools
  • Ability to handle sensitive and confidential information with discretion
  • Calm under pressure, solutions-oriented, resourceful, and able to respond effectively in dynamic environments, maintaining productivity and quality standards
Benefits
  • Health insurance
  • Paid time off
  • Flexible work arrangements
  • Professional development

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
executive supportstrategic coordinationschedule managementtravel coordinationagenda preparationminute-takingdocument draftingproject managementanalytical supportcommunication materials
Soft skills
organisational skillstime-managementattention to detailwritten communicationverbal communicationinterpersonal skillsproactivityadaptabilityproblem-solvingresourcefulness
Certifications
Business Administration degreeOffice Management degreeProject Management degree