Executive Assistant

Team Delegate, LLC

Virtual executive assistant supporting U.S. small business owners with calendars, travel, inboxes, invoicing, and client care.

Posted 8/5/2026contractRemote • California, Montana, New Jersey, New York, Pennsylvania • 🇺🇸 United StatesMid-LevelSenior💰 $26 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time management skills while providing remote executive assistance to small business owners and entrepreneurs. Proficient in managing calendars, travel arrangements, and client communications with a focus on professionalism and confidentiality.

Highest-signal resume keywords

Five Years Experience As An Administrative AssistantProficiency In MS Office 365Strong Written Communication SkillsExcellent Customer Service SkillsExperience With Cloud-Based Tools

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTravel CoordinationPowerPoint Presentation CreationInvoicing ManagementExpense Report PreparationEmail Correspondence ManagementEvent Planning AssistanceWorkflow DesignProcess SystematizationData Analysis

Soft Skills

Time ManagementOrganizational SkillsAttention To DetailProactive Work EthicAbility To Prioritize Tasks

Tools & Technologies

Google WorkspaceProject Management SoftwareHigh-Speed InternetSmartphoneWebcam

Industry Keywords

Remote Executive AssistanceClient CareConfidentialityProfessionalismVirtual Environment

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Manage calendars and scheduling efficiently
Coordinate travel arrangements, including accommodations and itineraries
Oversee social media management and engagement
Create professional PowerPoint presentations
Handle invoicing and manage payment processing
Prepare and submit expense reports
Provide excellent client care and support
Assist with light event planning and coordination
Manage and organize email correspondence
Help create and maintain procedural documents
Manage newsletters for distribution
Support small business owners and entrepreneurs with remote executive assistance
Work during regular business hours, 8 a.m. - 5 p.m.

Requirements

What you’ll need

Minimum of five (5) years of experience as an administrative or executive assistant
Fully equipped home office
Computer with the full version of MS Office 365
High-speed internet access
Smartphone with email capability
Computer with a functioning webcam for virtual meetings
Strong proficiency with cloud-based tools, such as Google Workspace and project management software
Excellent time management and organizational skills
Ability to maintain a high level of professionalism and confidentiality
Ability to work independently in a virtual environment, manage tasks, and meet deadlines
Proactive work ethic with a strong sense of responsibility
Exceptional attention to detail
Strong written communication skills
Ability to follow written and verbal instructions accurately
Excellent customer service skills
Ability to handle multiple tasks and prioritize effectively
Strong organizational skills for managing multiple clients
Commitment to maintaining confidentiality
Ability to establish and manage priorities effectively
Ability to analyze complex information and draw meaningful insights
Ability to develop strategic solutions to address challenges
Ability to work in a methodical and sequential manner
Ability to design and systematize processes for efficiency
Ability to visualize and diagram workflows, steps, and procedures
Ability to create order and structure from disorganized situations
Ability to organize information and physical/material resources effectively
Ability to implement structured systems to improve workflow and efficiency
Background check required prior to contracting
Availability during regular business hours, 8 a.m. - 5 p.m.
Must reside in the United States
Applicants residing in MT, PA, NY, NJ, or CA will not be considered
This is not a project-based position and cannot be done alongside a full-time job

Benefits

Comp & perks

Flexible work schedule
Fully remote work
Professional development opportunities
Typical contractor pay of $26 per hour
Opportunity to advance
Opportunity to work 30+ hours per week