Site Contracts Specialist, Polish Required

Syneos Health

Contract Specialist managing site contracts for clinical trials in a global environment. Collaborating within a clinical solutions team to streamline processes and support project execution.

Posted 7/2/2026full-timeRemote • 🇷🇸 SerbiaMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

Google Cloud Platform

About the role

Key responsibilities & impact

Administers all contract management processes, including coordination with relevant protocol, informed consent, institution, investigator, vendor, consultant, and customer agreement documents at a project level
May lead (with supervision) multi-country projects including negotiating and preparing contracts, budgets, and related documents for participation in industry-sponsored clinical trials
Provides support to SSUL to agree on country template contract and budget
Produces site-specific contracts from country template
Provide support in submissions for proposed contract and budget for site
Provides support in negotiating budget and contract with site via Site Contracts Service Centre and SSUL with Sponsor until resolution of issues
Performs quality control and arranges execution of CTAs as well as archival of documents into repositories and capture of metadata
Reviews contracts for completeness and accuracy, and ensures that corrections are appropriately made and documented
Provides supports to business development and represents site contracts/Site Start-Up (SSU) at internal or customer meetings
Work with Contract Managers and team members with the active project management of ongoing contract issues; performs follow-up on all outstanding contract issues
Support in generating amended contract and/or budget documents as necessary, preparing contract management documentation for projects, and streamlining the contract/proposal or internal processes; and initiates and introduces creative ideas and solutions
Works within the forecasted country/site contracting timelines, ensures they are complied with and tracks milestone progress in agreed upon SSU tracking system in real time
Collaborates with internal and external legal, finance, and clinical operations departments, including communicating and explaining legal and budgetary issues
Facilitates the execution of contracts by company signatories
Maintains contract templates and site specific files and databases
Trains and mentors less experienced staff members on departmental Standard Operating Procedures (SOPs) and ensures quality of team work products
Maintains and updates training material for site contract team
Acts as a communication liaison between site contracts staff and internal and external customers
Provides functional guidance and keeps internal and external teams aware of all contract statuses or pending issues
Prepares correspondence as necessary
Monitors basic financial aspects of the project and the number of hours/tasks available per contract; escalates discrepancies in a timely fashion
Reviews and complies with Standard Operating Procedures (SOPs) and Work Instructions (WIs) in a timely manner, keeps training records updated accordingly and ensures timesheet compliance

Requirements

What you’ll need

BA/BS degree in Business Administration, Public Administration, Public Health, related field, or equivalent combination of education and experience
Advanced degree preferred
High level of contracts management experience
Experience in a contract research organization or pharmaceutical industry essential
Strong knowledge of the clinical development process and legal and contracting parameters
Strong computer skills in Microsoft Office Suite
Customer focused and ability to manage challenging priorities
Excellent understanding of clinical trial process across Phases II-IV and ICH GCP
Good understanding clinical protocols and associated study specifications
Excellent understanding of clinical trial start-up processes
Project management experience in a fast-paced environment
Good vendor management skills
Excellent written/oral communication, presentation, documentation, interpersonal skills as well as strong team-orientation
Strong organizational skills with proven ability to handle multiple projects
Strong negotiating skills
Strong problem-solving skills
Ability to mentor, lead and motivate more junior staff

Benefits

Comp & perks

We are passionate about developing our people, through career development and progression
Supportive and engaged line management
Technical and therapeutic area training
Peer recognition and total rewards program
Committed to building an inclusive culture

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Contracts ManagementClinical Development ProcessClinical Trial Start-Up ProcessesBudget PreparationQuality ControlDocument ArchivalMetadata CaptureSOP ComplianceProject TrackingContract Documentation

Soft Skills

Excellent Communication SkillsInterpersonal SkillsOrganizational SkillsProblem-Solving SkillsTeam Orientation