Assistant – Logistics, Procurement & Business Services
Stiftung Hospital zum Heiligen Geist
full-time
Posted on:
Location Type: Office
Location: Frankfurt am Main • Germany
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About the role
- Administrative and organizational tasks
- Organization and coordination of appointments, meetings, presentations and conferences
- Preparation and follow-up of meetings, including room set-up, technical equipment and documentation
- Handling incoming and outgoing mail at the division level
- Central point of contact for employees, managers and external service providers
- Interface role with internal departments (e.g. IT, administration, executive management) on organizational matters
- Project, process and organizational support
- Supporting the division management with projects, process optimizations and organizational initiatives
- Assisting in the maintenance and updating of organizational charts, process and procedural documentation
- Tracking actions, deadlines and tasks arising from meetings
- Supportive coordination of leave and absence overviews
- Organizing and preparing business trips for selected managers, and follow-up
- Administrative support on personnel-related matters within the division
Requirements
- Completed commercial vocational training or equivalent
- Initial professional experience in an assistant, staff or coordination role
- Excellent organizational skills; structured and independent working style
- Confident user of MS Office (Outlook, Excel, PowerPoint)
- Discretion, reliability and strong communication skills
- Service- and solution-oriented mindset
Benefits
- Permanent employment contract and a secure, crisis-resistant workplace
- Attractive remuneration aligned with TVöD (public-sector pay scale), regular salary adjustments including an annual special payment
- Employer-funded company pension scheme for long-term security
- On-site hospital pharmacy with employee discount on over-the-counter medicines for private purchase
- Discounts in the in-house cafeteria and staff restaurant
- Extensive internal training and continuing education opportunities
- Corporate Benefits: rotating offers with exclusive discounts on services and products
- JobRad (bicycle leasing) — your partner for commuting and leisure
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative tasksorganizational tasksproject supportprocess optimizationdocumentationmeeting preparationtask tracking
Soft Skills
organizational skillsindependent workingcommunication skillsdiscretionreliabilityservice-oriented mindsetsolution-oriented mindset
Certifications
commercial vocational training