Executive Assistant

Steyn Group

Executive Assistant providing critical support to the CEO in daily activities. Engaging with stakeholders and managing personal and business tasks efficiently in a fast-paced environment.

Posted 6/1/2026full-timeNewport Beach • California • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide ongoing support to the CEO and assist with day-to-day activities
Manage both personal and business-related tasks for the CEO
Coordinate calendars, plan meetings, organise travel, and handle other administrative responsibilities
Engage with both internal and external stakeholders
Experience supporting senior-level executives

Requirements

What you’ll need

Previous experience delivering support at CEO/Founder/Managing Partner level desirable
Administrative support or coordination experience
Highly educated to a degree level standard
Previous experience in a busy, fast-paced, and challenging environment
Ability to design and produce high quality presentation materials and decks.
Ability to work under pressure and to tight deadlines
First-class communication and organisational skills with the ability to liaise at all levels
Strong attention to detail
Be highly trustworthy, discreet, maintaining confidentiality, and exercising good judgment
Highly proficient in Google Suite and Microsoft Office
Friendly and collaborative, proactive and resourceful personality
Understanding of how to prioritize and respond accordingly
Strong writing skills and the ability to multitask

Benefits

Comp & perks

Comprehensive and flexible Executive-level support on various initiatives/projects
Managing extensive global travel arrangements, including complex itineraries and scheduling over different time zones
Appropriate gatekeeping of incoming communications, using judgement and initiative
Preparation and drafting of outgoing internal and external communications
Meeting arrangements / diary management
Prepare meeting agendas, take meeting notes, assign action items and manage schedules
Prepare invoices, budget reporting, and other status documents, using Word, Excel spreadsheets, or presentation software
Contributes to a team effort by undertaking special projects as requested, including tasks such as background research or team event coordination
Tracking daily expenses and preparing monthly reports
Personal work for CEO’s family re coordinating and organisation of household
Experience navigating Visa applications and travel restrictions for multiple passport holders

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportcoordinationpresentation designmultitaskingattention to detail

Soft Skills

communicationorganizational skillstrustworthinessdiscretionjudgmentcollaborationproactivityresourcefulnessability to work under pressureability to prioritize