Administrative Assistant
Stefanini Brasil
full-time
Posted on:
Location Type: Hybrid
Location: São Paulo • 🇧🇷 Brazil
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Perform administrative routines, including managing the collection of invoices and bills through portals, receiving suppliers' invoices and bills, and forwarding them internally for payment according to company processes;
- Review and manage contracts, clauses, expiration dates and adjustments, ensuring documentation control and organization;
- Support the team with administrative activities in the area, ensuring deadlines and processes are met;
- Participate in the purchasing process, including contact with suppliers, approval flows and receipt of invoices/bills;
- Create and update Excel spreadsheets using basic formulas, VLOOKUP and PivotTables;
- Identify issues and proactively propose solutions, supporting continuous improvement of department processes.
Requirements
- Bachelor's degree completed or in progress in Business Administration or related fields;
- Microsoft Office (Excel, Word, Outlook);
- Experience with VLOOKUP, PivotTables and basic formulas;
- Administrative routines: managing collection of invoices/bills through portals, receiving suppliers' invoices/bills and forwarding them internally for payment following payment processes;
- Knowledge of contracts and contractual clauses; control of document expirations and adjustments; support for administrative activities in the area;
- Purchasing process experience (contact with suppliers, approval workflows and receipt of invoices/bills).
Benefits
- Meal allowance or meal voucher;
- Discounts on courses, universities and language schools;
- Stefanini Academy — platform with free, up-to-date online courses and certificates;
- Mentoring;
- Benefits club for medical consultations and exams;
- Medical insurance;
- Dental insurance;
- Discount club with offers at partner establishments;
- Travel club;
- Pet care benefits.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
ExcelVLOOKUPPivotTablesbasic formulasadministrative routinescontract managementdocument controlpurchasing processinvoice managementsupplier communication
Soft skills
organizational skillsproblem-solvingattention to detailtime managementcommunication skills
Certifications
Bachelor's degree in Business Administration