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Legal and Compliance Administrator
Standard IndustriesLegal and Compliance Administrator supporting executives and corporate governance for Standard Nuclear, Inc. Overseeing contract administration and compliance while managing complex executive support tasks.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive experience in executive support, corporate governance, and contract management, with a strong emphasis on confidentiality and compliance. Proficient in preparing and filing SEC Section 16 reports and managing complex calendars and meetings.
Highest-signal resume keywords
Executive SupportCorporate Governance PracticesContract ManagementSEC Section 16 ReportingMicrosoft Office
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Contract ManagementDocument HandlingBoard SupportMeeting CoordinationAgenda PreparationMinute DraftingCompliance WorkflowsEDGAR FilingD&O QuestionnairesLegal File Management
Soft Skills
ConfidentialityDiscretionProfessional JudgmentWritten CommunicationVerbal Communication
Tools & Technologies
Microsoft OfficeGoogle WorkspaceWorkivaBoard PortalsCLM Tools
Industry Keywords
Corporate RecordsMinute BooksGood-Standing FilingsAnnual-Report FilingsConflict-of-Interest Disclosures
About the role
Key responsibilities & impact- Manage complex calendars, travel, and expense reporting for one or more senior executives.
- Coordinate and prepare for internal and external meetings, including agendas, briefing materials, and follow-ups.
- Serve as a trusted liaison among executive leadership, board members, internal teams, and outside parties (counsel, auditors, vendors, regulators).
- Draft, edit, and format correspondence, memos, presentations, and reports.
- Handle sensitive and confidential information with consistent discretion.
- Support the Corporate Secretary in preparing for board and committee meetings: scheduling, logistics, agenda preparation, and assembling and distributing board materials (including via board portals such as Diligent or similar).
- Draft and maintain meeting minutes, board and committee resolutions, and written consents.
- Maintain the company's corporate records and minute books, entity records for subsidiaries, and good-standing / annual-report filings.
- Administer director and officer (D&O) questionnaires and conflict-of-interest/independence disclosures.
- Own the contract lifecycle: intake, tracking, routing for review and signature, execution, organized storage, and monitoring of renewals, expirations, and key obligation dates.
- Maintain the contract database / contract-lifecycle-management (CLM) system and keep it accurate and current.
- Prepare, organize, and assist in redlining standard agreements (e.g., NDAs, vendor and services agreements) under attorney supervision.
- Coordinate with outside counsel; manage legal files, matter tracking, and legal-invoice processing.
- Support policy administration, recordkeeping, and general compliance workflows.
- Prepare and file Section 16 reports — Forms 3, 4, and 5 — through the SEC's EDGAR system for directors, officers, and other reporting persons, ensuring strict compliance with filing deadlines (generally two business days for Form 4).
Requirements
What you’ll need- 10+ years of experience supporting executives as an executive assistant, combined with paralegal or corporate / legal administrative experience.
- Working knowledge of corporate governance practices and board support.
- Familiarity with SEC Section 16 reporting and the EDGAR filing process.
- Demonstrated experience with contract management and document handling.
- Exceptional confidentiality, discretion, and professional judgment.
- Excellent written and verbal communication, organization, and attention to detail.
- Proficiency with Microsoft Office (or Google Workspace), Workiva and comfort learning board-portal and CLM tools.
Benefits
Comp & perks- Health, Dental & Vision Insurance
- Health Savings Account
- Disability and Life Insurance
- 401K Plan
- Paid Time Off, Holidays