Event Coordinator
SS&C Technologies
full-time
Posted on:
Location Type: Remote
Location: Connecticut • Massachusetts • United States
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About the role
- Assist the Director of Events and Events Team with coordination of individual event elements and tasks as needed, from pre-event conception through post-event process for hosted events, industry/tradeshow sponsorships, and in-office events.
- Draft social posts and website copy for assigned events.
- Create events and event landing pages in Cvent.
- Collaborate with Marketing Operations team to support event-related email marketing efforts, invitee list management, and contract tracking.
- Assist with external and internal pre- and post-event communications, including proofreading event materials.
- Coordinate F&B arrangements, event supplies, shipping, signage, room setups, A/V, printing, and timeline tracking where applicable for assigned events.
- Handle registration management for assigned events, including internal registration updates, manual registration confirmations when needed, etc.
- Schedule pre- and post-event meetings with event stakeholders.
- Assist in monitoring event inventory.
- Perform venue research and accurately forecast event costs.
- Assist with payment processing.
- Collaborate and coordinate with cross-functional and international teams, including Sales, Client Service, Influencer/Partner Marketing, Solutions Marketing, Brand Marketing, and Legal.
- Assist with a variety of administrative and operational tasks needed to execute events as assigned.
- Assist with onsite event management as needed/travel to events, which may require work outside of standard business hours (approx. once per quarter).
Requirements
- Bachelor’s degree
- 1-2 years of experience in an event coordination role
- Strong attention to detail and collaboration skills
- Excellent written, verbal, and interpersonal communication skills
- Strong time-management and project management skills, with the ability to manage multiple events/projects at once in a fast-paced and sometimes reactionary environment
- Ability to manage both strategic and tactical tasks, with willingness to handle a mix of detailed and administrative work
- Proven ability to effectively self-start, act resourcefully, and meet deadlines
- Comfortable with learning new technology
- Proficient in Outlook, Excel, and PowerPoint. Experience with Cvent, Salesforce, or similar technologies a plus
Benefits
- health
- dental
- 401k plan
- tuition and professional development reimbursement plan
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event coordinationproject managementregistration managementvenue researchcost forecastingproofreadingemail marketingcopywritingtimeline trackingadministrative tasks
Soft skills
attention to detailcollaborationwritten communicationverbal communicationinterpersonal communicationtime managementresourcefulnessself-startingability to manage multiple tasksadaptability
Certifications
Bachelor’s degree