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Compliance Administration Assistant
Spire Solicitors LLPCompliance Administration Assistant supporting the Compliance team in a law firm. Providing legal compliance support and ensuring high standards of client care while coordinating various compliance activities.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative support capabilities within a compliance framework, ensuring accurate record-keeping and adherence to regulatory requirements. Proficient in managing compliance documentation and assisting with audits and data protection processes.
Highest-signal resume keywords
Compliance Record ManagementRegulatory Audit AssistanceData Protection ComplianceProfessional Services AdministrationTime Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Compliance DocumentationRegulatory RequirementsData Breach ManagementConflict ChecksMonitoring ReportsUser Manual MaintenancePublic Register ManagementPII Renewal AssistanceAML Data CollectionSRA Diversity Data Collection
Soft Skills
Attention to DetailOrganizational SkillsWritten CommunicationVerbal CommunicationTeam Collaboration
Tools & Technologies
Access Computer Based Training System
Industry Keywords
Legal SettingComplianceISO9001LexcelSRALaw Society
About the role
Key responsibilities & impact- Provide day to day support to the Head of Compliance and the Compliance Officer
- Providing support to other senior members of the senior leadership team if needed
- Assisting with keeping Compliance team records accurate and up to date to comply with regulatory requirements
- Assisting with maintaining the firm’s records on public registers e.g., SRA, Law Society, Data Protection etc.
- Reviewing, updating, and maintaining Compliance team user manuals and policies
- Assisting with preparation and conduct of regulatory Audits such as Lexcel, ISO9001
- Assisting Legal Departments with compliance information for renewal of panel memberships and accreditations
- Maintain the internal Complaints and Data Protection Registers
- First point of contact for any Data Breaches
- Locking and unlocking files
- Assisting with conflict checks and complaint chronologies
- Assisting with the annual PII renewal, Practicing certificate bulk renewal, AML data collection and Bi-annual SRA Diversity data collection
- Overseeing the use of Access Computer Based Training system
- Running monitoring reports
- Issuing lists for File reviews, corrective actions and running monitoring reports
- Checking and reviewing outstanding client onboardings (ID checks)
- Overseeing the CQS process
Requirements
What you’ll need- Previous administration experience in a professional services or legal setting
- Excellent time management, organisational and IT skills
- Attention to detail
- Ability to communicate in both written and verbal communications
- Keen to learn new skills and develop professional knowledge and competence
- Ability to work independently and as part of a Team
Benefits
Comp & perks- Healthcare cash plan
- Contributory pension scheme (after 3 months of service)
- 25 days’ annual leave (FTE) plus Bank Holidays
- 2 annual Self-Care days (1 day per 6 months)
- Discretionary firm-wide Bonus Schemes
- Enhanced family friendly policies
- Holiday purchase, electric car, and car parking salary sacrifice schemes
- Personal Development Plan to support your career
- Internal Wellbeing Champions to support mental health and wellbeing within the firm
- Agile/Flexi Working Policy
- Staff events