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Compliance Administration Assistant
Spire Solicitors LLPCompliance Administration Assistant supporting the Compliance team in a law firm. Providing legal compliance support and ensuring high standards of client care while coordinating various compliance activities.
About the role
Key responsibilities & impact- Provide day to day support to the Head of Compliance and the Compliance Officer
- Providing support to other senior members of the senior leadership team if needed
- Assisting with keeping Compliance team records accurate and up to date to comply with regulatory requirements
- Assisting with maintaining the firm’s records on public registers e.g., SRA, Law Society, Data Protection etc.
- Reviewing, updating, and maintaining Compliance team user manuals and policies
- Assisting with preparation and conduct of regulatory Audits such as Lexcel, ISO9001
- Assisting Legal Departments with compliance information for renewal of panel memberships and accreditations
- Maintain the internal Complaints and Data Protection Registers
- First point of contact for any Data Breaches
- Locking and unlocking files
- Assisting with conflict checks and complaint chronologies
- Assisting with the annual PII renewal, Practicing certificate bulk renewal, AML data collection and Bi-annual SRA Diversity data collection
- Overseeing the use of Access Computer Based Training system
- Running monitoring reports
- Issuing lists for File reviews, corrective actions and running monitoring reports
- Checking and reviewing outstanding client onboardings (ID checks)
- Overseeing the CQS process
Requirements
What you’ll need- Previous administration experience in a professional services or legal setting
- Excellent time management, organisational and IT skills
- Attention to detail
- Ability to communicate in both written and verbal communications
- Keen to learn new skills and develop professional knowledge and competence
- Ability to work independently and as part of a Team
Benefits
Comp & perks- Healthcare cash plan
- Contributory pension scheme (after 3 months of service)
- 25 days’ annual leave (FTE) plus Bank Holidays
- 2 annual Self-Care days (1 day per 6 months)
- Discretionary firm-wide Bonus Schemes
- Enhanced family friendly policies
- Holiday purchase, electric car, and car parking salary sacrifice schemes
- Personal Development Plan to support your career
- Internal Wellbeing Champions to support mental health and wellbeing within the firm
- Agile/Flexi Working Policy
- Staff events
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Compliance DocumentationRegulatory RequirementsData Breach ManagementConflict ChecksMonitoring ReportsUser Manual MaintenancePublic Register ManagementPII Renewal AssistanceAML Data CollectionSRA Diversity Data Collection
Soft Skills
Attention to DetailOrganizational SkillsWritten CommunicationVerbal CommunicationTeam Collaboration