Proposal Manager

Spear AI

Proposal Manager at Spear AI, managing government proposal lifecycle and leading submissions. Collaborate with leadership on projects supporting national security.

Posted 6/19/2026full-timeRemote • Washington • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Lead and own the full proposal lifecycle from pursuit kickoff through final submission, managing both the process and the writing — including timelines, reviews, and team coordination to ensure compliant, high-quality submissions every time.
Manage multiple concurrent proposal efforts across a wide range of government solicitations, including RFPs, RFIs, White Papers, Grants, BAAs, Task Orders, IDIQ contracts, OTAs, and SBIR/STTR programs.
Ensure strict compliance with procurement regulations including FAR, DFARS, GSA schedules, and GWACs throughout every submission.
Research and identify strategic government opportunities aligned with Spear AI's business objectives, staying ahead of the pipeline.
Develop deep knowledge of Spear AI's products and capabilities to independently draft compelling technical and operational content for proposals and white papers.
Partner with stakeholders — building trust, learning each team's story, and translating expert input into persuasive proposal content.
Interview subject matter experts and synthesize their knowledge into clear, tailored narratives, connecting the dots across inputs rather than waiting for others to fill in the blanks.
Manage collaborative proposal efforts with prime contractors and subcontractors, ensuring strategic alignment throughout.
Continuously refine and optimize Spear AI's proposal development processes and best practices to improve competitiveness and increase monthly output.

Requirements

What you’ll need

Bachelor's degree from an accredited institution.
4+ years of experience managing local, state, and federal government proposals.
Extensive knowledge of government procurement processes and contract vehicles, including RFP, RFI, RFQ, SBIR/STTR, IDIQ, GWAC, BAA, OTA, and CRADA.
Deep familiarity with regulatory frameworks including FAR and DFARS.
Proven ability to simultaneously manage multiple proposal submissions and consistently meet deadlines.
Expertise in proposal writing and editing, including structuring narratives that connect technical expertise to evaluation criteria.
Strong stakeholder partnership and interviewing skills — you know how to earn trust, ask the right questions, and translate expert input into compelling prose.
Excellent written and verbal communication skills with the ability to clearly articulate complex technical ideas to a range of audiences.

Benefits

Comp & perks

Unlimited PTO — Take the time you need to recharge and maintain work-life balance.
Dedicated sick time — Your health and well-being come first.
Comprehensive health and benefits – Medical, dental, and vision coverage to keep you and your family protected.
11 Paid Holidays — Enjoy time off throughout the year to celebrate and spend time with loved ones.
Professional development — Educational opportunities and resources to help you grow your skills and advance your career.
Collaborative environment — Work directly with leadership in our flat organizational structure, where your ideas and contributions matter.
Mission-driven work — Contribute to projects that directly support national security and make a real-world impact.
Growth opportunities — Join us during an exciting expansion phase where you can help shape our future.
401(k) with company match.
Relocation assistance (position dependent).
Referral bonuses.
Performance bonuses.
Life insurance and disability coverage.
Technology home office setup stipend.
Professional certification reimbursement (position dependent).

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

proposal writingproposal editingnarrative structuringgovernment procurement processescontract vehiclesRFPRFISBIR/STTRIDIQGWAC

Soft Skills

stakeholder partnershipinterviewing skillstrust buildingcommunication skillsdeadline managementsynthesis of informationteam coordinationprocess optimizationstrategic alignmentcontent development

Certifications

Bachelor's degree