Graduate Student Academic Advisor – Certification Specialist

Southern Nazarene University

Graduate Student Academic Advisor and Certification Specialist for multiple graduate programs. Providing academic advising and administrative support from enrollment through graduation.

Posted 7/28/2026full-timeBethany • Oklahoma • 🇺🇸 United StatesEntry LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in academic advising, degree planning, and student recruitment within graduate studies programs. Proficient in managing student records, communication with educational stakeholders, and event coordination.

Highest-signal resume keywords

Academic AdvisingDegree PlanningStudent RecruitmentCommunication SkillsProblem Solving

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Spreadsheet ManagementBudget ManagementData CollectionCertification ProcessingEvent Coordination

Soft Skills

Verbal CommunicationWritten CommunicationPrioritizationCollaboration

Tools & Technologies

CRM SoftwareEdPlan

Certifications & Qualifications

Bachelor Degree

Industry Keywords

PK-12 EducationBoot CampMAASEMAELAlt Cert

About the role

Key responsibilities & impact

Provide academic advising for prospective and current Graduate Studies students in assigned programs from program acceptance through graduation
Develop a degree plan that includes core courses required for the degree and a plan for meeting any additional hours needed to graduate
Monitor academic progress and work proactively to promote learner success
Serve as the Certification Specialist for MAASE, MAEL and Alt Cert learners
Communicate with the OSDE for Boot Camp, MAASE and Alt Cert
Collect information for course completion, verification, certification related letters for BootCamp, MAASE and Alt Cert
Maintain spreadsheet tracking academic progress, certification, adds/drops and program changes
Create and submit group calendars to appropriate offices as needed
Manage applicants’ Recruit accounts to accept and enroll them as a student
Use CRM to track applications and maintain communication with potential and accepted students
Process add/drop/Extraordinary Circumstance forms as necessary
Assist with the organization of and communication related to MAASE, MAEL, MAT, MOL, and MSIDT events, including orientation, workshops, and Commencement
Prepare monthly conferment list for registrar's office
Provide budget management assistance for Boot Camp, MAASE, MAEL and MAT
Manage and report textbook changes for each Boot Camp and cohort
Communicate with instructors if grades or attendance information is needed
Serve as the primary contact for KDP and organize membership activities
Process CCOSA student memberships
Identify and resolve student issues through collaborative problem solving
Attend Conferences (register, set up & tear down, shop for supplies, etc.)
Maintain communication with school district personnel for networking, awareness, event participation, and student recruitment
Recruit BAE and Alt Cert students to program pipeline
Collect information for and send out Boot Camp related letters for OSDE
Coordinate with PGS Marketing to promote Bootcamps
Provide instructor recommendations
Coordinate textbook/resource acquisition for learners
Attend and assist with set up for the first and last Bootcamp sessions
Assist Adjunct instructors with setting up SNU’s EdPlan
Additional duties as assigned by leadership

Requirements

What you’ll need

Bachelor degree
Experience working in pk-12 public or private education
Minimum of two years of related work experience and/or relevant training
Strong verbal and written communication skills
Ability to prioritize multiple demands in fast-paced work environment
Experience with various computer software applications
Ability to travel with possible overnight stays

Benefits

Comp & perks

Generous benefit structure including family health insurance plan (shared cost)
Long term disability
Dental insurance
Group life insurance
Retirement matching
Tuition remission
Vacation
Sick leave
Personal days
Holidays