Solventum

Executive Assistant

Solventum

full-time

Posted on:

Location Type: Hybrid

Location: Eagan • Minnesota • United States

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About the role

  • Providing comprehensive administrative support for the VP, Regional Marketing, and global downstream segment leaders for the IP&SS business
  • Supporting and proactively anticipating work needs of the global downstream marketing leadership teams
  • Scheduling and supporting on- and off-site meetings, video conferences and teleconferences, including coordinating logistics and preparing meeting environments
  • Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys, and meeting summaries. Briefing on items for consideration.
  • Supporting organization employee engagement activities
  • Supporting governance of marketing and corporate policies by maintaining documentation, updating playbooks, and helping ensure teams adhere to established workflows and standards
  • Performing administrative duties such as coordinating travel, managing calendars, reviewing and routing incoming correspondence, database management, expense reporting, tracking and monitoring budgets, and preparing reports
  • Suggesting and implementing improvements to office and department procedures, methods, and quality goals
  • Managing confidential, sensitive and restricted business information, and supporting executive level professionals
  • Providing administrative project support for major marketing initiatives (e.g., VOC programs, product launches, and marketing campaigns) by organizing timelines, managing logistics, and coordinating activities for successful execution
  • Facilitating communication flow across the IPSS global marketing teams by organizing touchpoints, circulating updates, and ensuring leadership has timely access to information for decision‑making

Requirements

  • High School Diploma/GED from an accredited institution
  • Minimum of 5 years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment
  • Bachelor’s Degree or higher from an accredited university AND 3 years of combined experience in an administrative assistant function secretarial, and/or clerical role in a private, public, government or military environment
  • Advanced proficiency in MS Office including Outlook, Word, Excel, and PowerPoint
  • Highly developed written and oral communication skills
  • Demonstrated ability to balance multiple priorities
  • Strong attention to detail in all tasks and documentation
Benefits
  • Health insurance
  • 401(k) matching
  • Paid time off
  • Flexible work arrangements
  • Professional development programs
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportcalendar managementdatabase managementexpense reportingbudget trackingreport preparationmeeting coordinationlogistics managementproject supportdocumentation maintenance
Soft Skills
written communicationoral communicationattention to detailprioritizationorganizational skillsproactive supportemployee engagementconfidentiality managementimprovement implementationfacilitation
Certifications
High School DiplomaGEDBachelor’s Degree