Administrative Coordinator, Client Development – Engagement

Simpson Thacher & Bartlett LLP

Administrative Coordinator responsible for office support, managing calendars, and coordinating operations in Client Development & Engagement at top law firm.

Posted 5/29/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $100,000 - $110,000 per yearWebsite

About the role

Key responsibilities & impact

Manage complex calendars, ensuring alignment across stakeholder priorities, high-value engagements, and Firm-wide obligations
Anticipate scheduling conflicts and proactively resolve them with diplomacy and discretion
Coordinate meetings, prep materials, and ensure leaders are well-briefed in advance
Work with various regional office assistants to secure meeting rooms and arrange room set-up
Coordinate internal operations to ensure the Business Development function runs efficiently
Support development and coordination of internal communications, including team updates, meeting summaries, and project briefs
Collaborate with other CDE colleagues for large-scale department events and projects
Provide backup coverage as needed

Requirements

What you’ll need

Minimum of 3 years of executive assistant experience, preferably in a law firm or in professional services
Excellent interpersonal skills and a professional demeanor; ability to work effectively with all levels of Firm personnel and stakeholders
Ability to adapt to diverse work styles, providing consistent and personable service
Strong written and verbal communication skills
Strong knowledge of Microsoft Office Suite and Outlook
Tech-savvy with the ability to learn new technologies
Familiarity with collaboration tools such as Microsoft Teams, Zoom, etc.
Strong attention to detail with the ability to proofread written materials and presentations

Benefits

Comp & perks

Health insurance
Paid time off
Professional development opportunities

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

executive assistant experiencescheduling managementcalendar managementinternal communicationsproofreadingproject coordination

Soft Skills

interpersonal skillsprofessional demeanoradaptabilitywritten communicationverbal communicationattention to detaildiplomacydiscretion