Operations Administrative Specialist
Seven Dimensions
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Integration planning and project management support
- Monitor integration metrics for tracking and reporting acquisition and integration successes and areas for improvement
- Act as the escalation point for issues or blockers to the work stream leader and Integration management stakeholders
- Ensure that project coordinators and project team members are managing the timelines, milestones, and resource allocations for all their assigned integration initiatives
- Ensure initiative progress meetings are held regularly and risks are properly identified and communicated
- Support growth initiatives (Review proposals, assist with work share development, assist with proposal development, assist with RFI responses to Sources Sought
- Support project execution and monitoring
- Monitor project status and ensure timelines are updated, resource allocations are modified, and initiatives are re-prioritized as needed
- Ensure timelines are managed to projection and any deviations are communicated
- Identify and escalate issues that may prevent successful project completion or slow progress
- Work with a team to correct project issues or deviations
- Identify and communicate inter-dependences between projects to proactively address bottlenecks or resource constraints
- Contract expenditure accountability related to periods of work and financial records
- Develop charts and graphs that support contract invoicing
- Follow and continuously improve guides and processes for effective program management activities
- Anticipate stakeholder needs and concerns and work to propose comprehensive solutions
- Provide high level administrative support by conducting research, preparing statistical reports, handling information requests, and performing administrative and planning functions such as organizing projects and managing communications.
- Maintain company communication channels, this may include but not limited to Teams, SharePoint, Company Portal, Adobe, Outlook, and other Microsoft programs
- Develop, manage, and update resources used across the operations department, this could include but not limited to databases, metrics, logbooks, forms
- Providing additional administrative assistance as needed, collaborating across all departments.
- Develop positive relationships with task owners and other stakeholders to facilitate tracking and reporting on initiatives
- Facilitate and influence conversations with stakeholders
- Support due diligence process work streams to understand the strategic objectives, assess the target company for fit and provide pre-integration planning
- Perform After Action Reviews to ensure continuous improvement of processes and create records of all activities that can be accessed in the future and as needed
Requirements
- 4-year bachelor’s degree
- Experience with Business Optimization and Change Management is a plus
- Experience supporting a Program Management Office is a plus
- Demonstrated success of understanding of government contracts and direct experience working with government customers
- Strong cross-functional business understanding, with inquisitive nature
- Excellent verbal and written communication skills
- Proficient MS Teams, Microsoft Office, Microsoft Project, and MS Power BI
- Ability to protect and maintain confidentiality with sensitive information
- Manage multiple tasks simultaneously and in a timely manner
- Communicate effectively with customers and co-workers (oral and written)
- Demonstrate attention to detail
- Capable of obtaining a DoD Clearance
Benefits
- Health insurance
- 401(k) matching
- Flexible work hours
- Paid time off
- Remote work options
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project managementintegration planningbusiness optimizationchange managementgovernment contractsprogram managementdata analysisresource allocationrisk managementcontract invoicing
Soft skills
communicationattention to detailproblem-solvingstakeholder managementcollaborationorganizational skillsinfluencingadministrative supporttime managementconfidentiality
Certifications
DoD Clearance