Executive Life Manager

Sethi Management, Inc.

Executive Life Manager overseeing daily operations for a busy executive and parent. Managing professional, personal, household, and family responsibilities with exceptional care and foresight.

Posted 6/30/2026full-timeCarlsbad • California • 🇺🇸 United StatesMid-LevelSenior💰 $0 - $70,500 per yearWebsite

About the role

Key responsibilities & impact

Manage and maintain a dynamic calendar
Coordinate meetings, appointments, and logistics
Monitor, organize, and respond to emails when appropriate
Draft communications and correspondence
Track commitments, action items, and follow-up tasks
Make phone calls and coordinate with vendors, service providers, and contacts
Schedule professional and personal appointments
Anticipate upcoming needs based on the Principal's schedule
Run errands and manage household tasks
Coordinate home maintenance and service providers
Organize household systems and spaces
Purchase supplies and household necessities
Handle returns, exchanges, and deliveries
Manage gift purchasing and special occasions
Support meal planning and meal preparation
Maintain household inventories
Organize home offices, storage spaces, and family areas
Create systems that reduce clutter and improve efficiency
Provide logistical support that helps family life run smoothly
Identify needs before they become problems
Maintain and manage ongoing task lists
Track deadlines, commitments, and priorities
Conduct comprehensive research before making recommendations
Evaluate options based on quality, value, aesthetics, sustainability, longevity, and cost
Negotiate pricing, discounts, upgrades, and favorable terms

Requirements

What you’ll need

3+ years of executive assistant, personal assistant, household manager, concierge, operations, or related experience
Exceptional organizational skills
Strong written and verbal communication skills
Excellent technology proficiency
Valid driver's license and clean driving record
Reliable transportation
Ability to transport the Principal when needed
Ability to maintain strict confidentiality
Flexibility to work around changing priorities and schedules
Availability outside traditional business hours may occasionally be required based on the Principal's schedule and needs.

Benefits

Comp & perks

Paid time off
Health benefits
Mileage reimbursement for approved work-related driving
Opportunity for compensation growth based on performance
Flexible and varied work environment
Opportunity to become a trusted long-term partner

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Calendar ManagementMeeting CoordinationEmail MonitoringTask TrackingResearch ConductingNegotiation SkillsMeal PlanningInventory ManagementLogistical SupportHousehold Management

Soft Skills

FlexibilityConfidentialityProblem IdentificationCommunication