Administrative Assistant, ERP

Sciens Building Solutions

Administrative Assistant supporting SAP ERP project delivery and PMO operations for a life safety, security, and electrical systems company. Maintaining project records, coordinating resources, meetings, and governance activities.

Posted 8/14/2026full-timeRemote • Florida • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities in supporting ERP project management, including proficiency in Microsoft 365 and familiarity with SAP systems. Effectively coordinates project logistics, documentation, and communication among stakeholders to ensure project success.

Highest-signal resume keywords

ERP Project CoordinationMicrosoft 365 ProficiencySAP S/4HANA ExperienceRAID Log ManagementProject Management Tools Familiarity

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

ERP Solutions SupportProject Documentation ManagementData Migration CoordinationMeeting Logistics ManagementAction Item TrackingDashboard ReportingVersion ControlResource TrackingExpense ProcessingProject Phase Understanding

Soft Skills

Strong Organizational SkillsExcellent Communication SkillsAttention to DetailProactive Work StyleAbility to Manage Multiple Priorities

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsSharePointMS ProjectSmartsheetJira

Industry Keywords

ERP Project LifecycleSAP Activate MethodologyIT Transformation ProjectsMulti-Workstream CoordinationGovernance Artifacts

Tech Stack

Tools & technologies

CloudERP

About the role

Key responsibilities & impact

Provide day-to-day administrative and coordination support to the ERP project management office and project teams throughout the project lifecycle
Maintain project deliverables and registers, including RAID logs, action trackers, decision logs, and status reports
Assist with project documentation, meeting materials, status packs, and governance artifacts
Track project milestones, deliverables, and open items; follow up on actions
Coordinate logistics for data migration, testing, cutover, and hypercare activities
Coordinate onboarding and offboarding of ERP program employees, contractors, and consultants
Maintain team rosters, contact lists, and resource tracking information
Schedule and coordinate project meetings, workshops, steering committee sessions, and working group calls
Prepare agendas, distribute pre-read materials, take meeting minutes, and track action items to closure
Manage meeting logistics, room bookings, video conferencing, and calendar invitations
Maintain organized document repositories and ensure version control and naming conventions
Assist with reporting, dashboards, and data consolidation in Excel or project tools
Support travel coordination, expense processing, and other PMO administrative duties

Requirements

What you’ll need

High school diploma
Prior hands-on experience supporting delivery of complex ERP solutions based on SAP systems
Previous experience in an administrative, project coordinator, or PMO support role
Strong organizational skills and ability to manage multiple priorities and accurate records
Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams
Experience with collaboration and document management tools; SharePoint preferred
Excellent written and verbal communication skills
Ability to interact professionally with project managers, consultants, business stakeholders, and leadership
High attention to detail and proactive, reliable work style
Experience with SAP S/4HANA Public Cloud implementations or support preferred
Familiarity with project management tools such as MS Project, Smartsheet, Jira, or similar
Familiarity with RAID log management
Prior experience supporting large-scale IT or transformation projects involving external consultants and multi-workstream coordination
Basic understanding of ERP project phases and SAP Activate methodology advantageous

Benefits

Comp & perks

Competitive salary based on qualifications
Paid time off plan and holidays
401(k) matching
Short term and long-term disability
Medical, dental, and vision plans with options
Life insurance
Company laptop
Professional career development opportunities
Tuition reimbursement