Administrative Assistant – Tech-Savvy
School of Cities, University of Toronto
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $50,000 per year
Job Level
About the role
- Academic Administration Each Term Course Updates.
- Copies courses into our Canvas learning management system (LMS) each term.
- Manages the course update process, Quiz Validation, and managing minor updates on courses each term.
- Course Feedback. Compiling student and faculty feedback on courses and working with Academic Team to compile action items for future revisions.
- New Course, Program & Faculty Updates to Populi, Website & Catalog.
- Ensures that course, program and faculty web pages, Populi and catalog are accurate and up to date.
- Faculty Administration. Project manage faculty administrative processes including: scheduling, per-term surveys, reporting and augmenting the Dean of Faculty and President as needed in supporting faculty.
- Graduate Interviews. Interview program graduates both as a continuous improvement exercise and to identify success stories to promote.
- Data Administration & Reporting Reporting. Supports the President to compile reports needed for accreditation and compliance including reports for IPEDS, DEAC, MO-DHEWD, MO-ETPL, state corporation filings and others.
- Advisory Councils. In collaboration with the President, project manages annual surveys and meetings with advisory councils as a continuous improvement exercise for academic programs.
- KPIs & Outcomes. Compiles organizational Key Performance Indicators (KPIs) each term and each year to improve program and organizational effectiveness.
- General Administrative Support Provide administrative support to all staff with technical tasks including updating web pages, student and faculty records, running reports, updating courses, etc.
- Managing and updating databases of partners, students and alumni Assist in compiling email newsletters and other communications to students, alumni and partners Providing administrative support to the Financial Team and human resources administration as needed Answer calls from students when the Director of Admissions is out of the office Provide administrative support as needed. General Attend regular staff meetings & supervision meetings including an annual in-person staff gathering.
Requirements
- Individuals must have at least an accredited Bachelor’s degree or at least one year of previous administrative experience in a Christian nonprofit organization
- Have a demonstrated commitment to our Christian mission, vision and values focused on serving those who are poor and addicted
- Individuals applying for this position should have very strong organizational skills and should be very detail-oriented.
- Very strong technical expertise is required (including extensive experience with Google Docs and Google Spreadsheets and Windows).
- U.S. citizen or lawful permanent resident alien with valid work authorization.
Benefits
- Free tuition in City Vision University (undergraduate or graduate)
- Health insurance (employer’s portion)
- Work from home (anywhere in the United States)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data administrationreportingcourse managementquiz validationKPI compilationadministrative supportproject management
Soft Skills
organizational skillsdetail-orientedcommitment to missioncommunication skills
Certifications
Bachelor's degree