FREE ACCESS
5,000–10,000 jobs/day
See all jobs on JobTailor
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Executive Virtual Assistant – Multi-Company CEO Support
Scale Virtually VAExecutive Virtual Assistant supporting multiple CEOs across various organizations. Handling scheduling, correspondence, and project management in a fully remote role aligned with US hours.
About the role
Key responsibilities & impact- Coordinate projects
- Schedule meetings
- Manage correspondence
- Produce executive-ready reports
- Maintain and proactively manage calendars for multiple companies
- Adjust schedules in real time to accommodate shifting priorities without waiting for instructions
- Track CEO-led initiatives
- Push deadlines when necessary
- Flag bottlenecks and ensure projects progress smoothly
- Serve as the primary point of contact for internal teams and external clients seeking the CEO
- Draft, screen, and initiate correspondence with clear escalation when needed
- Plan and confirm meetings, conferences, and travel
- Prepare agendas, collate materials, and take actionable minutes
- Compile reports, presentations, and briefs tailored to the CEO’s needs
- Identify gaps or inconsistencies before submission
- Identify inefficiencies in office workflows
- Suggest actionable solutions
- Implement approved changes across multiple companies
- Conduct needs analysis, SWOT analysis, root cause analysis, and action planning for initiatives
- Present actionable recommendations
- Handle urgent or unexpected tasks without supervision
- Escalate only when resolution is impossible
Requirements
What you’ll need- 1–2+ years supporting C-Suite executives with multi-company responsibilities
- Must work independently, prioritize competing demands, and take ownership of outcomes
- Excellent verbal and written communication; minimal regional accent; able to compose executive-level emails and documents
- Proven multitasking and time management; able to handle interruptions without losing focus
- Comfortable performing voice-based tasks and managing US-aligned schedules (night shift PH time)
- Proficient in Google Suite; quick learner of new tools and systems
- Critical thinking: ability to anticipate problems, make decisions, and provide solutions
Benefits
Comp & perks- Paid Time Off (PTO)
- HMO
- Fully Remote Work
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
needs analysisSWOT analysisroot cause analysisaction planningproject coordinationreport productionagenda preparationtime managementmultitaskingworkflow optimization
Soft Skills
independenceprioritizationownershipverbal communicationwritten communicationcritical thinkingproblem-solvingadaptabilityattention to detailinterpersonal skills