Scale Virtually VA

Executive Virtual Assistant – Multi-Company CEO Support

Scale Virtually VA

full-time

Posted on:

Location Type: Remote

Location: Philippines

Visit company website

Explore more

✨ AI Apply
Apply

Job Level

Junior

About the role

  • Coordinate projects
  • Schedule meetings
  • Manage correspondence
  • Produce executive-ready reports
  • Maintain and proactively manage calendars for multiple companies
  • Adjust schedules in real time to accommodate shifting priorities without waiting for instructions
  • Track CEO-led initiatives
  • Push deadlines when necessary
  • Flag bottlenecks and ensure projects progress smoothly
  • Serve as the primary point of contact for internal teams and external clients seeking the CEO
  • Draft, screen, and initiate correspondence with clear escalation when needed
  • Plan and confirm meetings, conferences, and travel
  • Prepare agendas, collate materials, and take actionable minutes
  • Compile reports, presentations, and briefs tailored to the CEO’s needs
  • Identify gaps or inconsistencies before submission
  • Identify inefficiencies in office workflows
  • Suggest actionable solutions
  • Implement approved changes across multiple companies
  • Conduct needs analysis, SWOT analysis, root cause analysis, and action planning for initiatives
  • Present actionable recommendations
  • Handle urgent or unexpected tasks without supervision
  • Escalate only when resolution is impossible

Requirements

  • 1–2+ years supporting C-Suite executives with multi-company responsibilities
  • Must work independently, prioritize competing demands, and take ownership of outcomes
  • Excellent verbal and written communication; minimal regional accent; able to compose executive-level emails and documents
  • Proven multitasking and time management; able to handle interruptions without losing focus
  • Comfortable performing voice-based tasks and managing US-aligned schedules (night shift PH time)
  • Proficient in Google Suite; quick learner of new tools and systems
  • Critical thinking: ability to anticipate problems, make decisions, and provide solutions
Benefits
  • Paid Time Off (PTO)
  • HMO
  • Fully Remote Work
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
needs analysisSWOT analysisroot cause analysisaction planningproject coordinationreport productionagenda preparationtime managementmultitaskingworkflow optimization
Soft Skills
independenceprioritizationownershipverbal communicationwritten communicationcritical thinkingproblem-solvingadaptabilityattention to detailinterpersonal skills