Scale Virtually VA

Construction Project Coordinator

Scale Virtually VA

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇵🇭 Philippines

Visit company website
✨ AI Apply
Apply

Job Level

Mid-LevelSenior

Tech Stack

ERP

About the role

  • Responsible for setting up, maintaining, and administering construction projects within Procore.
  • Ensuring accurate project configuration, document control, subcontractor coordination, and seamless integration with Sage Intacct.
  • Supports Preconstruction Managers, Project Managers, Accounting, and field teams by maintaining clean project data.
  • Managing commitments and billing workflows, ensuring Procore is configured correctly throughout the project lifecycle.

Requirements

  • Procore Experience: Hands-on experience administering projects in Procore, including Core Tools, Commitments, SOVs, Change Orders, and Billing.
  • Construction Operations Knowledge: Familiarity with subcontractor workflows, project financials, and construction documentation standards.
  • ERP Coordination: Experience working with Procore ERP integrations, preferably Sage Intacct.
  • Strong cross-functional communication skills to work with Project Managers, Preconstruction, Accounting, and external partners.
  • Detail-oriented and highly organized with the ability to manage multiple projects simultaneously.
  • Proactive in identifying missing information, misconfigurations, or process gaps within Procore.
  • Process-Driven: Follows standardized workflows while flagging deviations that may impact billing, compliance, or reporting.
  • Accountable & Reliable: Owns project setup accuracy and follow-through on commitments and invoicing timelines.
  • Proactive Problem Solver: Anticipates downstream issues in billing, documentation, or ERP sync before they escalate.
  • Adaptable: Comfortable adjusting workflows based on project-specific requirements (e.g., conditional waivers, custom invoicing fieldsets).

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
ProcoreSage Intacctproject configurationdocument controlsubcontractor coordinationbilling workflowscommitmentsChange OrdersSOVsproject financials
Soft skills
cross-functional communicationdetail-orientedhighly organizedproactiveprocess-drivenaccountablereliableproblem solveradaptable