Project Administrator

SafePaaS

Project Administrator providing critical administrative support for successful project delivery at SafePaaS. Responsible for maintaining project documentation, tracking progress, and facilitating communication among stakeholders.

Posted 6/14/2026full-timeRemote • District of Columbia • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Provide critical administrative and operational support to ensure the successful delivery of project objectives across the full project lifecycle
Maintain comprehensive project documentation and coordinate communications across internal and external teams
Ensure all project tracking activities remain accurate, current, and accessible to the appropriate stakeholders
Support the maintenance and ongoing management of detailed project plans, updating tasks, timelines, dependencies, and milestones
Conduct regular schedule reviews to verify accuracy and flag discrepancies
Track milestone completion and report on progress against established baselines
Monitor project activities to identify potential risks, blockers, and dependencies that may impact deliverables or timelines
Maintain the risk register and issue log; escalate critical items to the Project or Program Manager
Prepare and distribute regular status reports, dashboards, and project updates to maintain stakeholder awareness
Organize and maintain all project documentation including plans, reports, meeting notes, and correspondence.

Requirements

What you’ll need

Bachelor's degree in Business Administration, Project Management, Information Technology, or a related field
2+ years of experience in a project coordination or administrative support role on professional services or technology programs
Demonstrated experience maintaining and updating project schedules using tools such as Microsoft Project, Smartsheet, or equivalent
Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration platforms such as SharePoint or Microsoft Teams
Excellent written and verbal communication skills, with the ability to tailor messaging to diverse audiences at all levels
Demonstrated ability to work effectively in a team environment and independently with minimal supervision.

Benefits

Comp & perks

SafePaaS is an equal opportunity employer
Commitment to diversity and inclusion in the workplace
Prohibition against discrimination and harassment of any kind

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project coordinationproject documentationproject trackingschedule managementrisk managementmilestone trackingstatus reportingproject planningattention to detailmulti-tasking

Soft Skills

organizational skillscommunication skillsteamworkindependenceproblem-solvingstakeholder managementadaptabilitytime managementcritical thinkinginterpersonal skills

Certifications

Bachelor's degree in Business AdministrationBachelor's degree in Project ManagementBachelor's degree in Information Technology