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About the role
Key responsibilities & impact- Own task breakdown: Take feature requirements and break them into clear, actionable tasks that developers, data analysts, or other teams can execute without confusion.
- Manage the backlog: Maintain a 7-day forward-looking backlog at all times, ensuring the team always knows what's next.
- Ensure task quality: Every task you create must include Why (business reason), What (exact requirements), Acceptance Criteria (how we know it's done), Definition of Done (technical checklist), and corner cases covered.
- Work with the Project Owner: Translate high-level product strategy into detailed execution plans.
- Keep everything tracked: 100% of tasks live in our task management system - zero work happens outside the system.
- Achieve 90%+ quality rate: Your tasks should rarely need revisions because they're complete and clear from the start.
Requirements
What you’ll need- 1–2 years in project coordination, product operations, or task management roles.
- Hands-on experience with task management tools (Jira, Asana, ClickUp, Linear, or similar).
- Experience working with AI tools or AI-related product features.
- Proven ability to write clear, detailed documentation or task descriptions.
- Track record of working in structured, process-driven environments.
- Exceptional attention to detail - you naturally think about edge cases, corner scenarios, and 'what could go wrong'.
- Strong written communication - you can explain complex requirements clearly and concisely without ambiguity.
- Fast learner - you can absorb new processes and frameworks in days, not weeks.
- Structured thinking - you love systems, frameworks, and bringing order to chaos.
- High energy and work ethic - ready to work intensely, especially during your first 2 weeks of onboarding.
- Ownership mindset - you don't wait to be told what to do; you proactively identify gaps and solve problems.
- Comfortable with fast pace - you thrive in environments where priorities can shift and speed matters.
- Precision-focused - you get genuine satisfaction from creating perfectly structured, unambiguous tasks.
- Fluency in English and Russian/Ukrainian.
Benefits
Comp & perks- Remote Work Environment: Embrace the freedom to work from anywhere, anytime, promoting a healthy work-life balance.
- Unlimited PTO: Enjoy unlimited paid time off to recharge and prioritize your well-being, without counting days.
- Paid National Holidays: Celebrate and relax on national holidays with paid time off to unwind and recharge.
- Company-provided MacBook: Experience seamless productivity with top-notch Apple MacBooks provided to all employees who need them.
- Flexible Independent Contractor Agreement: Unlock the benefits of flexibility, autonomy, and entrepreneurial opportunities. Benefit from tax advantages, networking opportunities, reduced employment obligations, and the freedom to work from anywhere.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
task managementdocumentation writingproject coordinationproduct operationsAI tools experiencestructured thinkingattention to detailquality assurancebacklog managementacceptance criteria
Soft Skills
strong written communicationfast learnerownership mindsethigh energywork ethicprecision-focusedexceptional attention to detailcomfortable with fast pacestructured thinkingproblem-solving