RIVET

Administrative Assistant, Marketing

RIVET

full-time

Posted on:

Location Type: Remote

Location: United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $50,000 per year

About the role

  • Schedule meetings, manage travel and logistics, and liaise with external constituents on behalf of the CMO.
  • Develop systems to streamline the CMO's workflow; track and direct day-to-day tasks to maximize efficiency and ensure CMO is focused on key needs.
  • Develop and maintain marketing projects tracker and prepare weekly status summaries.
  • Own the management and storage of final creative assets, decks, and reports, as well as key departmental documents.
  • Draft briefs on prospective partners, collaborators, or campaign-aligned opportunities when needed.
  • Track meeting notes, follow-up tasks, and attendee stewardship steps.
  • Manage contact lists and logistics for IRL and virtual cultivation events targeted to senior-level marketers.
  • Ensure current tech stack licenses and passwords are organized and saved.

Requirements

  • 2–3 years of experience in administrative, marketing operations, or project management roles, ideally supporting a senior leader
  • Excellent organizational and time management skills, with proven ability to track details, manage shifting priorities, and follow through on multiple tasks
  • Clear and concise written and verbal communication skills, including comfort drafting emails and internal updates in American English
  • Familiarity with tools like Google Workspace, Monday.com, and Slack and the ability to learn new systems quickly
  • Experience managing logistics for meetings, travel, or events — or demonstrated transferable experience from roles with similar complexity
  • Superb attention to detail so that there is confidence that one’s work will not need to be double checked for accuracy
  • Calm, solution-oriented mindset, especially when navigating last-minute changes or unexpected needs
  • Proactive and self-directed, with the ability to identify what’s needed, communicate it clearly, and get it done without micromanagement
  • Excitement about working in a startup or mission-driven organization, where systems are still being built and flexibility is key.
Benefits
  • Remote work options
  • Professional development opportunities
  • Travel and logistics management support
  • Flexible work arrangements
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative skillsmarketing operationsproject managementworkflow developmenttask trackingcreative asset managementbrief draftinglogistics managementevent planningattention to detail
Soft Skills
organizational skillstime managementwritten communicationverbal communicationproactive mindsetsolution-orientedself-directedflexibilityability to manage shifting prioritiescalm under pressure