Rivet

Marketing Assistant

Rivet

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $50,000 per year

About the role

  • Assistant to the CMO (50%): Develop systems to streamline the CMOs workflow; Track and direct day-to-day tasks to maximize efficiency and ensure CMO is focused on key needs.
  • Schedule meetings and ensure CMO and internal and external attendees are prepared.
  • Liaise with external constituents on behalf of the CMO, building and strengthening relationships through positive and efficient engagements.
  • Track meeting notes, follow-up tasks and attendee stewardship steps.
  • Plan, schedule and manage trips to maximize opportunities for RIVET’s growth.
  • Assist with posting job descriptions, scheduling interviews, and onboarding preparation for new marketing hires.
  • Manage lists and logistics for IRL and virtual cultivation events targeted to senior-level marketers.
  • Marketing Assistant (50%): Develop and Maintain marketing projects tracker and prepare weekly status summaries.
  • Track creative and content deliverables across campaigns and support production timelines.
  • Liaise with freelancers, agencies, and creators.
  • Draft briefs on prospective partners, collaborators, or campaign-aligned opportunities when needed.
  • Upload and organize final creative assets, decks, and reports, maintaining consistent folder structures and file naming across Gdrive.
  • Maintain internal SOPs, shared templates, and system documentation.
  • Ensure current tech stack licenses and passwords are organized and saved.

Requirements

  • 2–3 years of experience in administrative, marketing operations, or project management roles, ideally supporting a senior leader
  • Excellent organizational and time management skills, with proven ability to track details, manage shifting priorities, and follow through on multiple tasks
  • Clear and concise written and verbal communication skills, including comfort drafting emails and internal updates in American English
  • Familiarity with tools like Google Workspace, Monday.com, and Slack and the ability to learn new systems quickly
  • Experience managing logistics for meetings, travel, or events — or demonstrated transferable experience from roles with similar complexity
  • Superb attention to detail so that there is confidence that one’s work will not need to be double checked for accuracy
  • Calm, solution-oriented mindset, especially when navigating last-minute changes or unexpected needs
  • Proactive and self-directed, with the ability to identify what’s needed, communicate it clearly, and get it done without micromanagement
  • Excitement about working in a startup or mission-driven organization, where systems are still being built and flexibility is key
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementmarketing operationsadministrative supportlogistics managementevent planningcontent managementtask trackingworkflow developmentonboarding preparationcreative asset organization
Soft Skills
organizational skillstime managementwritten communicationverbal communicationattention to detailsolution-oriented mindsetproactiveself-directedrelationship buildingflexibility