Rivet

Administrative Assistant

Rivet

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $40,000 - $50,000 per year

About the role

  • Support RIVET’s fundraising and brand building efforts (65%): Manage the full cycle for successful meetings with the CEO (40%): Logistics: schedule, track and prepare CEO and internal and external attendees for meetings.
  • Manage ongoing supporter communications (20%): General supporter communications: draft and prepare monthly/quarterly communications to go out to RIVET’s community of supporters.
  • Internal Team Support (5%): Tracking and note taking: attend RIVET’s fundraising team meetings, track notes and necessary deliverables from consultants.
  • Support RIVET’s finance and operations team (25%): CRM updates and automations: day-to-day tracking of meetings.
  • Special Projects (10%): Mix of internal and external-facing projects that will vary.

Requirements

  • 2-3 years of administrative experience managing outreach and logistics for meetings, travel, or events
  • Systems oriented you have experience operating and implementing systems, specifically with CRM software tools (we use monday.com)
  • Operational execution you are able to manage data and information and translate it into implementing solutions
  • Excellent written and oral communication skills in American English; demonstrated ability to communicate with and engage a wide range of audiences
  • Superb attention to detail so that there is confidence that one’s work will not need to be double checked for accuracy
  • Ability to be flexible in a startup environment where tasks and projects change quickly
  • Ability to work independently as well as prioritize multiple tasks in a highly dynamic environment
Benefits
  • Paid time off
  • Flexible work arrangements
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative experiencemeeting logistics managementdata managementCRM softwareoperational executionproject management
Soft Skills
written communicationoral communicationattention to detailflexibilityindependenceprioritizationengagement