Facilities Administrator

Rincon Research Corporation

Facilities Administrator overseeing operation and maintenance of building systems in Chantilly, VA. Supporting day-to-day site operations and remote facility administration for multiple locations.

Posted 7/17/2026full-timeChantilly • Virginia • 🇺🇸 United StatesMid-LevelSenior💰 $40 - $50 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in building operations management, including HVAC, electrical, and plumbing systems, while ensuring compliance with safety regulations and effective vendor coordination. Proficient in facility maintenance administration, work order systems, and budget tracking.

Highest-signal resume keywords

HVAC Systems ManagementBuilding Operations ComplianceVendor CoordinationFacility Maintenance AdministrationOSHA Standards Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

HVAC SystemsElectrical SystemsPlumbing SystemsFacility MaintenanceWork Order ManagementInventory ManagementEmergency ResponseSafety ComplianceBudget TrackingPhysical Inspections

Soft Skills

Problem SolvingCommunicationTeam CollaborationCustomer ServiceAttention to Detail

Tools & Technologies

CostpointEQuipFacility Work Order System

Certifications & Qualifications

Valid Driver's LicenseTS/SCI Security Clearance

Industry Keywords

OSHA StandardsLocal CodesFire Safety InspectionsGovernment Property ComplianceBuilding Systems Inspection

Tech Stack

Tools & technologies

TypeScript

About the role

Key responsibilities & impact

Oversee the operation and scheduled maintenance of HVAC and electrical equipment, plumbing systems, and building interior repair.
Work with outside vendors on scheduled maintenance of various building systems.
Work with colleagues and tenant customers to complete work orders and resolve building system issues.
Respond to after-hour unscheduled emergencies, when needed.
Perform other basic tasks as required, such as hanging bulletin boards, changing bulbs, setting up office furniture, janitorial services, etc.
Comply with all applicable codes, regulations, governmental agency and company directives related to building operations and work safety.
Oversee and inspect work performed by service vendors and contractors to ensure compliance with contracts.
Routinely inspect building systems including fire alarms and extinguishers, HVAC, EMS system, and plumbing to ensure operation of equipment is within design capabilities.
Maintain facility records and documentation, including equipment manuals, warranties, building drawings, and inspection reports, ensuring files are current.
Administer the facility work order system: log, prioritize, assign, and track service requests through completion.
Coordinate vendor contracts, service agreements, purchase orders, and invoice processing for facility-related services.
Schedule preventive maintenance, inspections, and vendor site visits, and maintain the facility maintenance calendar.
Track facility expenditures against budget, obtain vendor quotes, and assist with annual facility budget planning.
Maintain safety and compliance records (fire/life safety inspections) and support space planning, office moves, and furniture coordination.
Managed end-to-end receiving, inspection, tagging, storage, and tracking of incoming equipment and materials using Costpoint and eQuip, ensuring accurate inventory and property records.
Coordinated domestic commercial and military shipments by packaging materials to regulatory standards, selecting cost-effective carriers, and preparing required shipping documentation, including DD Form 1149.
Maintained accountability for U.S. Government property in compliance with FAR Part 45, Clause 52.245-1, tracking property movements and supporting multi-agency government property audits.
Conducted annual physical inventories, reconciled discrepancies, processed returns and carrier claims, and maintained organized warehouse operations to ensure inventory accuracy and operational readiness.

Requirements

What you’ll need

A minimum of 3+ years’ experience working with building operations, including a basic understanding of HVAC, electrical, plumbing, etc.
Knowledge of OSHA standards and local codes.
Valid driver’s license.
Ability to frequently walk up and down stairs for inspections.
Ability to detect emergency alarms auditory and/or visual.
Ability to access hard-to-reach areas, including getting on hands and knees as needed for equipment inspections.
Ability to safely climb ladders.
Ability to lift up to 50 lbs.
Ability to bend, squat, reach, and kneel on a daily basis.
Ability to obtain and maintain TS/SCI security clearance.
US CITIZENSHIP REQUIRED

Benefits

Comp & perks

100% employer-paid premiums for family medical and dental insurance
Employee life insurance
Short-term and long-term disability (STD & LTD)
Flexible reimbursement spending accounts for medical expense and dependent care
Immediate participation and vesting in the company's Employee Stock Ownership Plan (ESOP) and 401(k) Plan
Employer contributions to RRC's ESOP
Employer matching contributions to the company's 401( k) Plan
Employer discretionary contributions to the company's 401(k) Plan