Events Specialist
Rice University's Baker Institute for Public Policy
full-time
Posted on:
Location Type: Hybrid
Location: Houston • Texas • United States
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Salary
💰 $50,000 per year
Job Level
About the role
- Provides logistical, administrative, and planning support for high-profile university events and presidential initiatives
- Supports the coordination and execution of a wide range of events hosted by the Office of the President and the Development and Alumni Relations division
- Assists with administrative support, vendor coordination, venue logistics, RSVP tracking, and on-site event operations
- Plays an important role in ensuring the successful delivery of presidential programs, donor engagements, and institutional events
- Maintains event planning documents, guest lists, RSVP records, and database information
- Provides administrative support to the events team, including managing the department inbox and coordinating calendars
- Assists with preparation of event materials such as name badges and guest lists
- Tracks event-related information, including attendance counts and logistical updates
- Supports event setup, execution, and breakdown to ensure a high-quality guest experience
Requirements
- Bachelor’s degree
- 1+ years of related experience in event coordination, administrative support, hospitality, project coordination, or a related field
- Ability to manage timelines, meet deadlines, and coordinate multiple projects simultaneously
- Highly organized with strong attention to detail and accuracy
- Strong communication and customer service skills
- Ability to work both independently and collaboratively as part of a team
- Proficiency in Microsoft Office and online collaboration tools
- Experience with data entry, database management, and maintaining organized records
- Experience with Blackbaud CRM, Cvent, or similar event and donor management systems is a plus
Benefits
- Flexible work arrangements
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event coordinationadministrative supportvendor coordinationvenue logisticsRSVP trackingdata entrydatabase managementevent setupevent executionevent breakdown
Soft Skills
organizational skillsattention to detailcommunication skillscustomer service skillsability to manage timelinesability to meet deadlinesability to coordinate multiple projectsindependent workcollaborative workstrong accuracy
Certifications
Bachelor’s degree