Rehmann

Human Resources

• Write proposals and Engagement Letters.
• Handle Salesforce data entry.
• Handle many of the workflow administrative steps involved in the sales pipeline process.
• Conduct research, gather and analyze data.
• Arrange in-person and virtual meetings, ensuring all participants are contacted and confirmed, meeting rooms and technology are set up, and any additional preparation is provided.
• Coordinate bi-annual HRS Development Day planning details and attend the two in-person events.
• Attend bi-weekly virtual team huddle meetings.
• Handle the online application of HRCI / SHRM credits for events/webinars.
• Assist in preparing and editing presentations and reports.
• Manage calendars and schedule appointments for leadership team members as requested.
• Ensure client documents are properly filed and that client information is available as needed.
• Maintain client confidentiality by protecting all client information in accordance with professional and legal standards.
• Coordinate breakdown of client pass-through costs to accounts payable and billing for applicable department invoices.
• May include some virtual and onsite project work for clients from time to time, such as designing surveys in MS Office, auditing and correcting I-9s, organizing personnel files.
• May be responsible for ordering supplies within budget, including cost comparison; maintaining office equipment; and other office maintenance responsibilities as needed.

HR Solutions Administrative Lead

Payroll

• Process bi-weekly and monthly payroll accurately and on time using Workday
• Ensure compliance with federal, state, and local payroll laws and regulations across multiple jurisdictions
• Coordinate payroll tax filings and payments through OSV
• Review and reconcile payroll data, including earnings, deductions, and benefit withholdings
• Audit and verify timekeeping records for completeness and accuracy
• Investigate and resolve payroll discrepancies in a timely manner
• Maintain employee payroll records and ensure data integrity within Workday
• Ensure retirement account contributions and loan repayments are processed, funded, and maintained accurately
• Prepare and compile data for annual Workers’ Compensation and 401(k) audits
• Monitor and process employee promotions, transfers, and terminations in a timely and accurate manner
• Support year-end payroll processes, including W-2 preparation and distribution
• Collaborate with HR, Finance, and Benefits teams to ensure accurate payroll processing
• Respond to employee payroll-related inquiries professionally and promptly
• Assist with audits and provide supporting documentation as needed

HR Solutions Administrative Lead

Payroll Specialist